Finance Officer

This role is part of the Finance Team, which is responsible for controlling the payroll, accounts payable, general ledger as well as fixed assets, tax services and all accounts internally and for external clients. The tasks performed by the Finance Team are continually changing to match the needs of the organisation., 1. Internal / External Accounts
Responsible for: -
> Processing of purchase ledger / invoices, sales ledger / invoices, cashbook / postings, credit control, salary and ensuring input etc. are recorded accurately and sent timeously
> Generate and printing of trial balance from Sage Computer System on a monthly basis
> Processing supplier payments and remittance advice
> Processing journals as requested by Senior Finance Officer
> Produce and pay invoices as and when required
> Be point of contact for external clients, liaising with them on queries, budget spend movement of funds etc.

2. Wages Preparation and Input
Responsible for: -
> Collate timesheets and input to Sage Payroll
> Process SSP, SMP, deductions
> Check all Payroll reports
> Generate PCO Pay and send to bank
> Send out Payslips
> Update wages weekly/monthly as required
> Weekly/monthly updates/reports and file to HMRC
3. Banking
Responsible for: -
> Set up new suppliers / additional users on bank account, checking the correct authorisation is in place
> Responsible for BACS administration system, liaising with Senior Finance Officer and Finance and Operations Manager where necessary
> Attend at bank once a week to lodge cheques / cash and collect petty cash
> Order goods / services and make online payments with procurement card as and when requested
> Maintain Fair FX account and audit cards as necessary
> Maintain PayPal account as and when required
> Assist all staff with financial procedures i.e. petty cash recording, cheque requests, debit card payments
> Working under own initiative to investigate discrepancies and to bring these to resolution

4. Other Duties
Responsible for: -
> Assist Managers with financial information for monthly report / bids / contracts
> Processing of Payroll input as and when required
> Review and identify where new financial controls are required to ensure compliance is assured within our policies and procedures
> To work in collaboration with Finance Officers to ensure there is no back log in scanning / filing of hard and soft copies
> Provide input to ensure all finance processes are completely up to date when reviewed and updated on a regular basis, adopting an attitude of customer focused continuous improvement
> The post holder is part of a team and will be expected to become multi skilled to ensure that all aspects of the Finance Team can be covered at all times
> To undertake any other relevant duties within the overall scope of this post as may be required by the line manager

Education / Training > English and Mathematics at Higher level or equivalent
Knowledge / Technical Skills > Sound knowledge of an accounts payable environment (especially purchase and sales ledger invoices, credit note, refunds, payments, and correction journals)

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  > Excellent knowledge of Microsoft Excel
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  > Working knowledge of email, Microsoft Word
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  > Working knowledge of bank reconciliation process
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  Experience > Minimum 2 years' experience in a finance department
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  Proven experience of: -
  > working in high volume accounts payable department
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  > using a computerised accounting systems
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  > using SAGE accounting software desirable but not essential
  Competencies Possesses:
  > Excellent written and oral communication skills
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  > Effective interpersonal skills (capable of challenging non-compliant behaviour, persuasive and tactful)
  > Excellent organisational skills
  > Analytical and numeric, meticulous attention to detail
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  > Results driven attitude
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  Capable of:
  > Working unsupervised while maintaining expected performance levels
  > Problem solving using own initiative and within a team environment
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  > Working as part of a team
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  > Working to tight deadlines
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  > Prioritising tasks and effectively managing own time
  Recognise the implications of working within a charity and a voluntary organisation
  Behaviours Tailors their approach
  > Adapts their method of communication and message to suit a specific audience
  > Uses their understanding of others to tailor and choose the approach that will have the greatest impact
  Supports the team
  > Treats members of the team fairly and is open and honest
  > Demonstrates enthusiasm and commitment, taking ownership and involving others in order to contribute to the Trust achieving its purpose
  Gathers information
  > Demonstrates an ability to gather and use information efficiently by checking what is required to understand the situation
  > Asks relevant questions of the people who are in the position to respond, such as people who are directly involved
  Sees multiple connections
  > Defines the desired outcome by breaking the situation down into component parts
  > Identifies trends and questions inconsistencies in information / data
  > Anticipates obstacles, thinks ahead about next steps and contingencies
  > Ensure anti-discriminatory practice and promote diversity
  Uses a range of methods to identify solutions and make decisions, involving others where appropriate
  
  Additional requirements > Ensure anti-discriminatory practice and promote diversity
  > May be required to work additional hours during busy periods such as financial year-end