Operations Administrator

Based: Livingston (on site)

Escape Recruitment Services Commercial Division are currently recruiting for our client, a successful company based in Livingston that continue to enjoy progressive growth.

In order to support their future plans, they are looking to recruit an experienced Operations Administrator on a permanent basis. This will be a busy, hands-on and varied role.

Responsibilities Include

• Working cross functionally, providing administration support to the Management Team, Senior Leadership, Human Resources and a number of key departments across the business.
• First point of contact for telephone enquires, emails and website queries.
• Book UK and international travel, accommodation, car hire and arrange visas.
• Arrange meetings, ensuring facilities are available such as equipment, refreshments etc.
• Attend internal meetings including note taking and distribution.
• Organise on site visitors including arranging transport to and from site etc as required.
• Provide HR admin support including updating trackers and databases such as recording new hires, leavers, staff holidays and absences etc.
• Maintain and manage HR electronic and manual personnel files.
• Produce reports including for Management, HR etc.
• Point of contact for general admin support for Management and Leadership team.
• Process staff expanses.
• Order office supplies.
• Point of contact for office equipment.
• Provide support on ad-hoc projects as required.

Experience Required

• Strong administration experience, comfortable working in a varied administration role.
• Previous experience of dealing with confidential information, able to keep confidentially at all times.
• Confident IT skills, this should include Microsoft Outlook, Word (including mail merges) and Excel.
• Extremely organised, planned and able to continually re-prioritise and problem solve depending on the needs of the team and deadlines.
• Well developed communication skills, this should include both written and verbal skills.
• Confident dealing with internal and external customers including senior level Stakeholders.