Engineering Administrator Dunfermline   £20000 - £21000 per annum + benefits

GENERAL
The Engineering Administrator reports directly to the Project Engineering Manager.
The Engineering Administrator is responsible for ensuring that all Engineering documentation, Specifications, Reports, Procedures & Manuals are completed to the required standard in accordance with the company procedures.
Duties include final formatting, editing & PDF generation. PLM & Intranet uploads and advising Document Control that documentation is ready for issue.
This role is responsible for ensuring that common work spaces are organised and controlled.
The Engineering Administrator is responsible for maintaining and updating the company intranet site by periodically auditing the site to ensure documentation is current and the site operates correctly.
Where necessary the Engineering Administrator will assist in updating the Engineering Training records through communications with HR and the Learning Management System, (LMS). Organise Training requirements.
Set up and maintain Engineering Holiday, Absence and Travel Diaries. Where necessary organise department travel arrangements.
Process Staff Timesheets.
Responsible for the collection and distribution of Department mail and ensuring that the Photocopier is supplied with toner & paper and the equipment supplier is contacted when problems occur.
Attend Engineering and Company meetings and take minutes and provide refreshments where necessary.

POLICIES, PROCEDURES & SAFETY
Ensure that the Safety policies and procedures are understood and adhered to in order to ensure a safe working environment.
HSE Policies & Procedures
Personnel Policies & Procedures
Execution & Central Engineering Policies & Procedures

OTHER
Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

EXPERIENCE
Administration qualification sufficient to enable role to be executed accurately & efficiently.
2 years in a similar role / using required skills.
Excellent organisation & communication skills.
Time management skills.

PC SKILLS
Microsoft Office Packages - Essential
Microsoft Project - Preferred
Peoplesoft - Preferred
PLM, (Product Lifecycle Management) - Preferred
Adobe Acrobat- Essential
HTML Set up - Preferred
E-Mail & Internet - Essential

Solutions Driven Ltd is acting as an Employment Agency in relation to this vacancy.

Job Reference:   JT-ADMIN

Closing Date:     02-Aug-2010

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