Materials Co-ordinator Aberdeen

An opportunity has arisen to join a leading Oil and Gas services company as a Materials Co-ordinator, based in Altens, Aberdeen. Reporting into the Materials Supervisor you will provide full administrative support, complying with all company requirements. Have all certifcation packages produced through the delivery ticket. Have all the load test certificates, MPI reports, annual dimensional reports all scanned and stored into Acorde. Creating of all work orders for department, maintaining work order system from creation of job through to completion
Assisting the materials coordinator registering and tracking customer order input documents, coordinating transport collection of equipment & sending cargo summary tickets to the transport and shipping companies.

Responsibilities:
• Have all certifcation packages produced through the delivery ticket
• Ensure all paper work is collated and correct in a timely manner. IE certification, check sheet, coid, delivery ticket. Cargo summary
• Liaise closely with the yard team leader or work shop supervisor to ensure all equipment for onward shipment is ready for inspection prior to calling in any third party Inspectors.
• When third party inspector arrives on site meet him/her at reception and walk him/her through the job and assist third party inspector in order for him/her to carry out their duties in a timely fashion
• Have all the load test certificates, MPI reports, annual dimensional reports all scanned and stored into Acorde.
• Have all reports stored in an area for quick access
• Have all equipment documentation and technical drawings scanned and stored in Acorde
• To control the accurate, effective utilization of third party equipment for domestic and International destinations.
• To ensure that all third party equipment is ordered and consolidated in a timely fashion.
• Work closely with the Yard Team Leader in the planning and preparation of material shipments and dispatches.
• Assisting the materials coordinator registering and tracking customer order input documents, coordianting transport collection of equipment & sending cargo summary tickets to the tansport and shipping companies.
• Creating of all work orders for department, maintaining work order system from creation of job through to completion, ensuring all records is kept up-to-date and ensuring certification packages are made up for equipment ready for dispatch.
• Ensuring work instructions are up-to-date with regards to QHSE requirements and attached to relevant work orders.
• Keeping records of all offshore reports and action any repairs/modifications to be carried out.

Requirements:
• Be logical and able to organize and record information to an accurate level.
• Computer Literacy with Microsoft Word, Outlook and Excel.
• Standard Grade English & Mathematics (or equivalent)
• Working knowledge of Access, JD Edwards and or SAP
• Experience of working in an administration role
• Experience in fast moving workplace.
• Experience of working within a warehouse environment
• Knowledge of oil industry
• Clean Driving license.

Job Reference:   SM 907/648

Closing Date:     08-Sep-2010

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