Administrator/Accounts Administrator Penicuik   Depends on experience

Personal Attributes 

• Experienced Administrator with good organisational skills, thorough and methodical, including ability to work to and manage deadlines
• Ability to work and report at board level and is able to handle the sensitivities of HR, Finance and confidentiality on client communication
• Ability to work and manage workload, work as part of a team, and to use own initiative
• Ability to work within a creative environment and have the skills and confidence to work across a range of individual styles and personalities from within the company and our client companies
• Good verbal communication skills, including a pleasant and friendly telephone manner
• Ability to write clearly and accurately
• Excellent IT skills – experienced in MS Office Word and Excel; Sage, Access/Project Planning and PowerPoint would be an advantage but not a pre-requisite 
• Working within an SME and preferably a creative/design company would be an advantage but not a pre-requisite.�

Purpose of Job

• To provide administrative support to the Managing Director on client and financial management
• To support the Project Directors with their client administration
• To directly develop, manage and report on; all Project Planning, Job costing, Time Sheet Analyses, New Business Proposals and report to the MD on a weekly basis
• To directly manage all office supplies including IT, Equipment, Cars, Stationary, Insurance
• To contribute positively to the continued growth of Product Design and it’s reputation within the Market 

Duties and Responsibilities 

• To provide administrative support for the MD and the business
• To manage all sales and purchasing invoices
• To manage and monitor company financial spreadsheets
• To undertake office reception duties, both in person and on the telephone
• To manage the HR files of the company
• To manage all of the companies statutory obligations of Health and Safety, First Aid, Insurance etc
• To manage client database
• To help develop the administration element of our ISO9001 procedures
• To work with the MD to develop reporting procedures throughout the business on company performance in relation to client management and profitable delivery of projects
• To assist the MD with the company marketing when required
• To manage the MD’s diary effectively and efficiently
• To organise all internal meetings and where applicable, take minutes
• Any other duties as required

My client are keen to employ someone who will give them a long term commitment, someone who will play their part in a team effort in helping develop the company and sharing the rewards that this brings.�

Hours:37.5 hours per week

Holidays:30 days per annum (which includes public holidays) 

To discuss this position in strictest confidence please contact Claire McFarlane on 01383 621000 or email a copy of your CV to claire.mcfarlane@maxwellbruce.com 

Maxwell Bruce operates as an Employment Agency in providing permanent or contract job-seeking services and as an Employment Business in providing temporary job-seeking services.

Job Reference:   CM

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