PA Aberdeen   £25,000 - £30,000

A leading investment business is looking for a Personal Assistant for the regional Director

Role description

The Personal Assistant will provide administrative and secretarial support primarily to the Regional Director and the Investment Team comprised of one Investment Directors.

Key roles and responsibilities

• Supporting Investment team in day to day operations
• Detailed tracking of relationships with the banks on CRM
• Record, compile, transcribe, and distribute minutes of meetings
• Collate an managed expenses
• Coordinate and direct office services, such as post, filing , maintenance of records and documentation and housekeeping, in order to aid the team
• Make and confirm travel arrangements and hotel bookings (Domestic)
• Manage and maintain schedules of senior team members
• Screen and direct telephone calls as required
• Draft PowerPoint presentations, managing template and version control in line with the corporate style and branding
• Tracking and ordering of office supplies
• Office introduction and logistics administration for new staff
• Setup of virtual meetings, teleconferences etc.
• Respond to general office management queries from staff
• Open, sort, and distribute incoming correspondence, including faxes and email
• Proofread documents
• Prepare agendas and make arrangements for committees and other meetings
• Booking and preparation of meeting rooms
• Circulate agendas and background documents prior to meetings
• Prepare reports, memos, letters, financial statement

Who we're looking for

• Proven experience as a PA / Office Manager gained within a corporate and fast moving environment
• Exceptional organisation and time management skills
• Motivated and resourceful
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records.
• Advanced knowledge of MS Word, Excel & PowerPoint and other office procedures and terminology and procedures
• Highly organised with excellent ability in coordination of people and resources
• Outstanding communication skills and professional, courteous manner
• High level of attention to detail and demonstrated proofreading ability
• Experience within a private equity or Financial Services
• Advanced Microsoft Office user
• Proficient in basic IT troubleshooting

Job Reference:   13235250

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