Rebates Officer Edinburgh

Summary of Role Purpose

The Rebates team is responsible for the management of rebate invoicing, chasing of outstanding rebate payments and reconciling the Rebate account against the wrap platform records ensuring they are accurate.

Primary accountabilities

*Accuracy; to ensure that completion of daily tasks are true and accurate
*Efficiency; to ensure that completion of daily tasks are executed in a timely manner and deadlines are met
*Effective communication; to ensure that information is communicated effectively to necessary parties and in a timely manner for purpose of rapid resolution
*Checking/Dispatch; to run proof checks on automatically generated fund manager rebate invoices and ensure invoices are sent external to fund managers' in a timely manner.
*Receipting of funds; accurate and timely receipting of funds received from external fund managers' against platform rebate expectation
*Management; to analyze and chase outstanding rebate debtor amounts
*Reconciliation; to reconcile and investigate any discrepancies between the rebates bank account and the general ledger
*Record keeping; to maintain records as required to ensure the investment process is transparent to regulators and external auditors regarding breach and reconciliation recording
*Procedures; contribute to and maintain relevant and robust documented procedures
*Information Systems; to make effective use of the Company's information systems that are relevant to the role
*Planning; to prioritise the work to ensure all activities are completed on time and within agreed deadlines
*CPD; to develop professional and technical knowledge and skills via training & development in order to meet Continuing Professional Development requirements.
*Other tasks; to undertake any other projects/ tasks as may reasonably be required to facilitate the smooth operation of the company.

Client Responsibilities

*General responsibility of service provision to all clients.

Required Skills

*To reconcile rebate payments on a daily basis
*Reconcile accounts held by client accounts where applicable
*Ensure that all debtor and creditor positions are chased and accurate
*Perform investigations on outstanding bank/control account entries
*Report team MI on a daily basis

Competencies

*Communicating, Influencing & Impact - Communicates with real impact in a way that is open, honest, consistent and clear. Confidently conveys messages in a credible and persuasive manner. Gains agreement by negotiating a position to the benefit of both parties.
*Delivering Results - Strives to continuously provide high quality service, output and products to clients and/or colleagues. Manages time, plans and organises work tasks, monitors progress and meets deadlines. Able to manage multiple priorities and takes personal responsibility to achieve.
*Analysing, Judging & Problem Solving - Analyses problems and identifies the core issues. Investigates and evaluates information. Generates appropriate solutions using sound judgement to solve problems.
*Challenging, Innovating & Improving - Continuously learns from experience and thinks creatively to improve ways of working. Shares knowledge and experience with others. Challenges openly and objectively with valid motivation.

Job Reference:   ML - RO

Closing Date:     11-Oct-2012

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