Vehicle Administrator

Vacancy posted: Monday, 5 September 2016

Salary: Up To 26,000 Per Annum + Bonus + 32 Days Holiday
Location: Edinburgh

Job ref. no.: VEA BE


Peter Vardy, one of the UK’s leading Automotive Dealer Groups and the fastest growing motor retailer in Scotland, and we are currently recruiting for an experienced Vehicle Administrator.

Based in Edinburgh, at the Peter Vardy BMW dealership, as Vehicle Administrator you’ll join our multi-award winning organisation, with attainments such as recognition in the Sunday Times Top 100 companies to work for, alongside a number of recent industry recognised awards.

Our vision is to create the world’s best motor retail operation, measured by their team, customers and investors. Due to continuing success, we are looking for an enthusiastic, Vehicle Administrator who leads by example, who will work within the busy Sales Department supporting predominantly the Sales team and dealership Accounts.

Key Responsibilities

  • Ensure that all data is accurately recorded.
  • Ensure the correct use of all relevant systems.
  • Participate in training and development activities as required.
  • Ensure that documentation is completed and ready to meet the delivery times for the customer as detailed on the daily delivery sheets.
  • Training and knowledge on the AFRL system and on the policies and procedure to be adhere to for the Manufacturer, DVLA and the company.
  • Book both new and used vehicles into stock and keep the records updated.
  • Invoice the vehicles to the Retail, Fleet, Trade and Inter-company customer’s, prior to delivery of the vehicles.
  • Raise job cards for mechanical preparation.
  • Raise job cards for dealer fitted accessories.
  • Prepare the documentation to tax used vehicles after the vehicle is invoiced.
  • Prepare the supporting documentation for the customer prior to the vehicle being delivered to the customer.
  • Assist in the ordering of vehicles from the manufacturer’s system.
  • Assist in the calling off or call over of the vehicle from the manufacturer’s system.
  • Tax New Vehicle on the AFRL.
  • Promote and adhere to Company Policies, Processes and Procedures.


It is essential that you have previous experience of working in a busy Administration environment, previous sales/vehicle administration experienced is desirable. Assertive and approachable, you will be a team-player and a good communicator who can ensure that you are proactively aware of the needs of teams that you support. Professional with a methodological approach to tasks, you must be able to effectively prioritise and organise your workload to support the department(s) accordingly, contributing towards the highest standards of service we provide for our customers.

Every Peter Vardy colleague is entitled to a wide range of benefits, including:

  • Discounts on the purchase of new Vauxhall vehicles + Fantastic BMW vehicle leasing deals.
  • Contributory pension scheme
  • Award winning training
  • Childcare Vouchers
  • Introductory sales commission
  • Cycle to work schemes

Due to a high level of applications only successful candidates will be contacted.

s1 says:

This job has been on the site for more than a week and could be removed at any time! Get your application in now before you miss out!Apply now
Contact Name Jade Hazard
Telephone 0141 773 6236

About Peter Vardy Ltd

Peter Vardy Limited is one of the most exciting new names to enter motor retailing for many years.

We're a young, vibrant company with a fresh approach and a mission to offer something different to both colleagues and customers. Our dealerships are fun places to be with a lively atmosphere and the guarantee of a friendly welcome.

We believe colleague satisfaction is the route to customer satisfaction so we make sure our working environments have the latest equipment and our colleagues receive the support they need.

View all jobs with Peter Vardy Ltd

Home  ›  Jobs  ›  Admin/Secretarial/PA  ›  Edinburgh

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