Receptionists (Job Share 22.5 Hours)

Vacancy posted: Thursday, 22 September 2016

Salary: 10,990
Location: Edinburgh

Closing date: 03 October 2016

A unique opportunity has arisen for two job-share receptionist roles with Poppyscotland. Two Receptionists are required to cover the office opening hours - 8.30am to 1.00pm and 12.30pm to 5.00pm.

Purpose of the post

You will be responsible for providing a professional and efficient reception service for all staff and visitors, and act as a central information point for Poppyscotland Headquarters and the tenant charities. To act as the first point of contact directing visitors, telephone calls, general e-mails and mail appropriately and also provide general administrative assistance as required

Main responsibilities

    • Sort incoming mail and frank and dispatch all outgoing mail
    • Data entry
    • Coordinate and booking of all of the Edinburgh fleet vehicles
    • Checking and reconciling mileage logs of all vehicles
    • Managing the booking of meeting rooms and organising catering as required for staff and external agencies
    • Order stationery and print toners as required
    • Responsible for the front of house retail sales of Poppyscotland merchandise, monitoring stock and reordering as necessary, reconciling monies with sold goods
    • Maintain a centralised record of booked leave
    • To provide ad-hoc administrative assistance to all departments as and when required

Key Skills

    • Excellent interpersonal and customer-facing skills with the ability to deal with people at all levels with charm and tact
    • Welcoming, courteous and professional manner
    • Good written communication skills
    • Ability to use Microsoft Office products especially Word, Excel and Outlook
    • Experience of operating a switchboard
    • Data entry experience
    • Ability to use initiative and manage your time effectively
    • Good numeracy skills
    • Flexibility in approach and willingness to work additional hours with notice
  • Further information and an application form is available from the Poppyscotland website.

s1 says:

This job is new this week. Get your application in now to be included in the first week's applications.Apply now
Contact Name Pamela Beattie
Address Poppyscotland
New Haig House
Logie Green Road
Home  ›  Jobs  ›  Admin/Secretarial/PA  ›  Edinburgh

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