Section Support

Vacancy posted: Wednesday, 11 January 2017

Salary: 18,190
Location: Edinburgh

Closing date: 25 January 2017

We are looking for two enthusiastic and committed full-time administrative members of staff to undertake the role of Section Support for two Science Sections at our Edinburgh (Bush Estate, Penicuik) site. The support roles will cover a diverse range of administrative and organisational duties working with the Section Head and the science staff in the section.

Specific duties include:

  • Organising events, including booking (and setting up as appropriate) meetings, rooms, refreshments, tele/videoconferencing facilities as requested for section staff and for section meetings, collating requests for information required by the Section Head, coordinating visitor arrangements etc.
  • Logistics, finance and management support tasks for science projects e.g. arranging paperwork for international shipments, coordinating project meetings and processing visitor travel claims
  • Organising travel arrangements, include booking of travel tickets, hotels and conferencing facilities, where appropriate, and support section staff in submission of Overseas Travel Authorisation forms
  • Section purchasing (creating purchase orders, receiving goods when orders arrive, chasing suppliers, etc.), support for staff for on-going accounts such as mail couriers
  • Maintaining section documents and dissemination of information between Head Office and the section
  • General support functions e.g. general enquiries including phone enquiries, mailing, emailing,  photocopying, collating, filing, archiving and typing, population of corporate databases including Endnote libraries, placing information on the intranet/internet, organising reception display boards
  • Minute taking, follow-up on actions and distribution as required for specific meetings
  • Providing support to recruitment of staff and administration of visiting scientists (e.g. copying and certifying passports), including arrangements and induction of new starters
  • Working with section staff to manage and update Health & Safety risk assessments, finance documents, etc.
  • Supporting other Section Support staff e.g. at times of planned or unplanned absences

Skills Required

The key skills required for the post are:

  • Excellent organisational and time management skills (incl. calendar management)
  • Confident and professional communication, good negotiation skills, excellent oral and written English
  • Numerate
  • Flexibility -- willingness to take on varied duties and tasks
  • Enthusiasm and ability to work as part of a dynamic team
  • Skills in minute taking are desirable
  • Experience of PC use; familiarity and experience with a range of software, especially Microsoft office (Outlook, Word and Excel aptitude and experience essential)
  • Internet aptitude essential; experience with using intranet/content-management systems an advantage
  • Eagerness to learn new skills and techniques (for instance in operation of Tele-/Video- and Web conferencing applications)
  • Strong work ethic and dedication to delivering quality support

This post will close to applications on 25th January 2017 and the interview date will be 3rd February 2017.    We will require a completed application form and a cover letter indicating why you’re interested in working in this role at CEH.

Eligibility to apply

To work for CEH, you must be eligible to live and work in the UK without the requirement for a work permit. CEH can only apply for a work permit in cases where there are no suitably qualified or experienced resident workers; otherwise applicants should normally be resident in the UK or a national of the European Union.

Contact Name Rebecca Paterson
Contact Instructions Please email to request an application form.
Address Maclean Building, Benson Lane
Crowmarsh Gifford
OX10 8BB

About Centre for Ecology & Hydrology

CEH is a world-class scientific research organisation focusing on a wide range of topics related to the environment, biodiversity, freshwater and terrestrial ecosystems. These major societal and environmental challenges drive our research. CEH's independent, impartial science underpins UK and international environmental policies and innovation in the commercial sector for sustainable economic growth.

View all jobs with Centre for Ecology & Hydrology

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