Vacancy posted: Friday, 13 January 2017

Secretary Edinburgh   £16000 to £18000 per annum

Please note: This vacancy is no longer advertised.

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Our client are currently looking for a Secretary who would be tasked with providing a high standard of support to staff and Partners within a busy department in Edinburgh office. The client are looking for a well organised individual, skilled in prioritising a varied workload appropriately and assisting in the smooth running of a busy office. The role is permanent and full time, with a salary on offer of up to £18,000. This position is a fantastic opportunity to develop your career with an organisation that will put time and effort into training, learning and development.

Key responsibilities will include:

- Providing a high standard of secretarial support to Senior staff
- Audio/copy typing, dealing with incoming mail, scanning and filing documents
- Handling telephone and email enquiries and providing reception cover when needed.
- Ensuring that all typed documents meet with the firms quality control standards
- Printing letters and bills as instructed.
- Updating the time recording system with new client addresses, etc.
- Scanning documents for saving to client directory.
- Answering telephone calls and take messages as necessary relaying accurate and clear messages on a timely basis.
- Organising meetings and book meeting rooms when needed and ensure all relevant diaries are kept up to date.
- Acting as point of contact for clients and to practice the principles of excellent client service at all times and to build up professional relationships with clients.
- Dealing with filing, post and all that is connected with this, including collation of all departments’ correspondence and filing.
- Ordering documents from Companies House.
- Assisting with typing overflow from other secretaries as able and necessary.
- Assisting in providing relief cover for reception as required.
- Attending staff meetings and training as required.
- Event organising if and when required including support to marketing.
- Updating company database, i.e. Adding leads, contacts, updating addresses etc.

Our client require someone with previous experience in an administration role. Essential requirements include:

- Typing speed min 60 wpm with a high level of accuracy
- Standard Grade/GCSE English – B (or equivalent)
- Microsoft Word – Intermediate level
- Excellent communication skills
- Strong team working
- Able to meet deadlines
- Desire to learn and progress your career

The client explained that the following skills would be highly desirable:

- Audio typing and dictation skills
- A working knowledge of Microsoft Excel
- A working knowledge of Microsoft PowerPoint

If you have the relevant experience as a legal secretary within commercial property or real estate, please apply below or email with an up to date cv. Further information can also be obtained by calling in on 0131 225 7531.

Job Reference:   S08100192

Closing Date:     26 January 2017

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