Records Manager Fixed Term 2 Years Part Time 3 Days

Vacancy posted: Wednesday, 15 February 2017

Salary: 26,224 - 28,999 per annum (pro rata)
Location: Edinburgh

Job ref. no.: HR/CC

The Records Manager will be responsible to the Head of Planning & Performance for implementing the records management plan for NGS in line with the requirements of the Public Records (Scotland) Act 2011 and helping to create and support a culture of effective and efficient records management practice across the organisation.


The main functions of this role will be:

  • Implement an effective and consistent records management approach across NGS:
  • Roll-out of the records management plan (RMP) across the organisation.
  • Development of systems as required.
  • Provision of staff training and support.
  • Embedding of records management principles and building capacity for staff to manage records efficiently and effectively in line with the RMP:
  •  Develop a business classification scheme for NGS.
  • Review the draft BCS, consulting with staff on its development.
  • Finalise and roll out to staff.
  •  Implementation and monitoring of retention schedules for the organisation.
  • Work with the Policy and Performance Manager to ensure compliance with Freedom of     Information, Data Protection and other information legislation.
  • Annual assessment of the Records Management Plan and review of policies and    procedures.
  • Establishing a system for management of the historical corporate records, ensuring that appropriate documents are lodged with National Records of Scotland.
  • Control/ management of off-site records storage.
  • Reviewing of processes around the management of Intranet content, including approval of documents for uploading.
  • Liaison with Acting Chief Information Officer on policy and procedures.

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Contact Name Cathy Campbell
Telephone 0131 624 6281
Address 73 Belford Road

About National Galleries of Scotland

The National Galleries of Scotland (NGS) cares for, develops, researches and displays the national collection of Scottish and international art and, with a lively and innovative programme of activities, exhibitions, education and publications, aims to engage, inform and inspire the broadest possible public.

NGS is a non-departmental public body (NDPB) centrally funded by the Scottish Executive. It is internationally renowned, attracts nearly 1.5 million visitors per year and consists of the following sites in Edinburgh:

â€Â¢ The Scottish National Gallery on The Mound
â€Â¢ The Scottish National Portrait Gallery on Queen Street
â€Â¢ The Scottish National Gallery of Modern Art on Belford Road

There are also partner galleries: Duff House in Banff and Paxton House in Berwickshire.

View all jobs with National Galleries of Scotland

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