Office Manager

Vacancy posted: Wednesday, 21 September 2016

Salary: únegotiable rate
Location: Glasgow

Role Title: Office Manager (Maternity Cover- 7 months)

 
The Company

Our client is a leading international multi-disciplinary consultancy who are currently involved in the water sector. They are currently seeking an Office Manager for their Glasgow office for an approx period of 7 months. 
 

Role Summary:
 

  • Responsible for all Office Management
  • Responsible for dealing with all  administration enquiries from Project Managers/ teams

 

Main responsibilities will include but are not limited to; 
 

  • Maintaining filing system both electronic and paper.
  • Chasing outstanding payments from Suppliers
  • Managing  Office Petty Cash and requesting and cashing cheques from bank
  • Carry out quarterly Office Inspection and repairs
  • Dealing with IT requests for active and inactive e-mail accounts also updating Office email distribution list.
  • Maintaining supplies of stationery and IT equipment also repairs/ recycling
  • Processing new Staff documentation for HR and IT reviews
  • Arranging regular testing for electrical equipment and safety devices;
  • Inducting new staff and delivering  Manual handling training
  • Keeping a log of Company vehicles and transfers
  •  Recording Office expenditures, monthly fuel bills and invoices etc.
  • Monitoring admin e-mail inbox
  • Checking project delivery receipts for Operations Manager review and submission
  • Support  new Staff ID card process  and fob access to buildings
  • Ensuring all Staff carry out DSE Assessments as and when required
  • Keeping and maintaining Office spreadsheet record for purchase orders etc.
  • Managing office purchase orders / requisitions via PR tracker and  service desk
  • Liaising with QHSE co-ordinator on health and safety/IMS procedures as relates to the Office maintenance.
  • Liaising with  Logistic Manager on vehicle maintenance, hire and off hires

 
Desirable Experience/Qualifications


Full Driving Licence

Able to manage time effectively and work in a busy Office

Proficient in the use of Microsoft Office packages

Attained SQA National Higher/Advanced Higher qualifications

SVQ Level 2 Business & Administration

Be computer literate with advanced Microsoft Excel and  Word skills

Higher National Certificate (HNC) /Higher National Diploma (HND)

Possess excellent verbal  and  written communication skills

Strong customer focus and ethics with ability to handle complaints/resolve and investigate

Attention to details and organisational skills

Use of own initiative and less supervision required

Possess coaching skills and can demonstrate leadership abilities

Water Industry Sector experience or Regulated Industry

s1 says:

This job has been on the site for more than a week so it may be removed soon. Get your application in now before you're too late!Apply now
Contact Name Martin Hughes
Telephone 01418802771

About NES Global Talent

NES Global Talent know how important people are to a business. We understand what needed to match highly skilled technical and engineering candidates with some of the largest organisations and engineering projects around the globe, whether it be permanent or contract solutions.

Having supplied talent to the energy, infrastructure, life sciences and IT sectors for over 30 years we are incredibly proud of our reputation and are ideally placed to support the needs of our clients.

View all jobs with NES Global Talent

Home  ›  Jobs  ›  Admin/Secretarial/PA  ›  Glasgow

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