Vacancy posted: Thursday, 5 January 2017

Executive Assistant Glasgow   11.19 per annum

Our client, based in the public sector, require an Executive Assistant to provide a full secretarial and administrative support service to a Deputy CEO.
The role is based in Glasgow city centre and will commence on 23rd January. Rate of pay is 11.19 per hour. CANDIDATES MUST HAVE AN IN-DATE DISCLOSURE SCOTLAND CLEARANCE.

Duties will include:
- review of action lists
- review of incoming/outgoing correspondence
- management of appointments and diaries to ensure there is a workable schedule
- co-ordination of arrangements for VIP visits
- responding to routine correspondence
- managing incoming and outgoing telephonic communications
- undertaking basic research and report tasks
- receiving visitors
- preparing for interviews of internal and external resources
- formal minute taking for internal meetings
- typing confidential correspondence, memos and reports
- maintaining confidentiality in relation to all correspondence and information to which the post holder has access
- maintaining filing systems
- organising both internal and external meetings, and preparing agendas, correspondence and papers.
- circulation of papers as required
- organising catering arrangements as required
- organising lunches, travel and accommodation as required
- undertaking other tasks and projects assigned from time to time

Essential Experience:
- Previous experience of secretarial support to senior management
- Previous experience of minute taking
- Proven experience of working to tight deadlines

Job Reference:   086104422

Closing Date:     18 January 2017

Contact Name Contract Team
Telephone 01412 486020
Apply Now
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