Vacancy posted: Friday, 16 September 2016

PA/Secretary Glenmavis   8.65 per hour

Temporary PA/Secretary required for an educational establishment in the West End of Glasgow. The purpose of the role is to provide administrative and secretarial support for three professorial staff and provide support to key committees and processes.

Main Duties and Responsibilities:

- Act as Personal Assistant for 3 senior academics. This includes being the main point of contact, managing and directing telephone calls appropriately and diary management.

- Organisation of meetings, report preparation & management of daily correspondence.

- Managing extensive travel arrangements. Book travel and arrange accommodation and prepare itinerary for travel.

- Assist with all responsibilities regarding PhD/MSc students. This will involve liaising with finance, ensuring stipends are correct and monitoring budgets.

- Manage, action and prioritise all mail, including email.

- Manage the administration of a large number of research grant applications.

- Responsible for arranging research meetings. This will include liaison with attendees, room booking, arranging hospitality and audiovisual equipment, as necessary.

- Clerk and minute meetings, prepare and circulate agendas.

- Manage the expenses claim process.

- Assist in organising events e.g. open days, site visits.

- Provide administrative assistance during periods of leave/absence for other administrative staff.

- Monitor & control budgets.

- Track deadlines for abstracts, presentations, manuscripts and reviews, ensuring adequate notice to submit documentation and meet deadlines. Co-ordinate the preparation of grant applications.

The role will commence on the 3rd October. Hours of work will be Monday - Friday, 9-5. Rate of pay is 8.65 per hour.

Job Reference:   086104309

Closing Date:     29 September 2016

Contact Name Contract Team
Telephone 01412 486020
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