Clerical Assistant (FIF05381)

Vacancy posted: Wednesday, 21 September 2016

Salary: 14,041 - 16,838
Location: Kirkcaldy

Closing date: 05 October 2016
Job ref. no.: FIF05381

Job Description

Contract Hours: 36 hours per week, 39 weeks per year


Interview Date: Wednesday 19 October 2016

To provide front line clerical support at a School, acting as first point of contact for staff and visitors. Assist the Administrative Assistant with all aspects of the day to day running of the office. You will have an individual responsibility for keeping up to date with changes in procedures and technology.

Requirements

4 Standard Grades (Grade level 3) or equivalent including English and Mathematics.

Previous experience within an administrative environment.

Microsoft Office experience.

Before confirming appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) Scheme Membership through Disclosure Scotland.

Responsibilities

Under the direction and supervision of the Admin Assistant or Senior member of staff, you may be required to undertake any of the following tasks which may be delegated to Clerical Assistants. It is not intended as a complete list of tasks that a Clerical Assistant could perform, nor is it intended that a single Clerical Assistant would be able to take on all these tasks.

Activities Include:

 Provide clerical support under the supervision of the Admin Assistant in the operational aspect of establishment/office activities and issues, such as: photocopying, producing professional office documents including letters, memos, notices, spreadsheets, minutes etc.
 Provide an efficient clerical/banking service in respect of trips, uniforms, etc.
 Record and maintain accurate records of outgoing mail on daily basis
 Assist in the maintenance of efficient office systems to enable prompt retrieval of data, completion of returns, as required
 Assist in the operational aspects of the recruitment and selection process in relation to the Council's guidelines, as directed by the Admin Co-ordinator.
 Ensure that staff supply cover is arranged by assisting in the processing of requests through the supply messaging system.
 Efficient completion of appropriate ITrent payroll forms in relation to the school's establishment, and return to the Headquarters Employee Resources team.

s1 says:

This job is new this week. Get your application in now to be included in the first week's applications.Apply now

About Fife Council

We employ 20,000 people to provide 900 different services to 360,000 people and, we have one of the highest overall customer satisfaction ratings for a Council in the UK. The services we provide range from education, social work, housing, and community services to transportation, looking after the environment and developing the economy.

We are a large organisation and have a wide range of job roles from teachers, social care workers, community education workers, and planners, to support roles, like accountancy, IT and HR, not to mention communications and marketing, and law.

We operate the Positive about Disabled People scheme, commonly known as the 'double tick scheme', as we are committed to employing and supporting disabled people and offer a guaranteed interview to any applicant who considers him/herself to be disabled and who meets the minimum essential criteria for the post.

If you're looking for a real career challenge, you'll find it here in Fife!

View all jobs with Fife Council

Home  ›  Jobs  ›  Admin/Secretarial/PA  ›  Kirkcaldy

Get email alerts
for similar jobs!

Add alert

Your email is already registered, simply enter your password to set up your alert

Incorrect password, please try again.

send
Forgotten Password

You have 0 shortlistedApply for all Clear shortlist