Administrative Support, 18 hrs, Fixed Term, Deans Community High School (387.33) C/D 30/10/16 INTERNAL APPLICANTS ONLY

Vacancy posted: Friday, 14 October 2016

Salary: 17,851 - 20,141
Location: Livingston

Closing date: 30 October 2016
Job ref. no.: WEL01464


18 hrs per week, 39 weeks per year - Fixed Term until 30 June 2017

Applications for this post will only be accepted from current employees of West Lothian Council (this includes casual and agency staff who are currently undertaking work for us)

Secondment opportunities must be discussed with your current line manager prior to submitting an application for this post.

The key duties of this post are:

Provide administrative support to Education ICT Team

Provide first point of contact for enquiries; responding appropriately by telephone, by e-mail or in person and re-directing as appropriate

Update and maintain records, files and spread sheets in line with corporate records management standards

Manage enquiries related to Glow account provisioning for all Education staff

Manage access to school mailboxes

Work with partners within West Lothian Council and external partners to manage this requirement

Maintain inventory for equipment

Ensure correct paperwork is completed for central HR and maintain records and comply with Staff Absence Management policy

E-procurement – order, receive, check and invoice for goods

Keep accurate financial records

The skills and experience you must have are:

Academic achievement to Scottish National 4 or 5 level, Standard Grades or equivalent transferable experience and skills Experience in using Microsoft Office packages to a proficient standard Excellent communication and organisational skills Capable of prioritising tasks to meet competing demands Ability to work on own initiative and as part of a team Accuracy and attention to detail Ability to deal with confidential and sensitive matters Ability to respond appropriately to customer needs Flexible and adaptable

This post is considered Regulated Work with Vulnerable Children and/or Protected Adults, under the Protection of Vulnerable Groups (Scotland) Act 2007. Preferred candidates will be required to join the PVG Scheme or undergo a PVG Scheme update check prior to a formal offer of employment being made by West Lothian Council.


s1 says:

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About West Lothian Council

West Lothian's growing reputation as the business hub of Scotland has led to increased employment, career and training opportunities.

West Lothian Council has a range of job and career opportunities on offer.

We are recognised by Investors in People. We provide a range of benefits to our employees including career development and training.
We frequently have vacancies for skilled tradespeople, teachers, carers and support staff.

View all jobs with West Lothian Council

Home  ›  Jobs  ›  Admin/Secretarial/PA  ›  Livingston

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