Clerical Assistant (FIF05290)Vacancy posted: Thursday, 22 September 2016
Salary: £14,041 - £16,838
Location: St Andrews
Closing date: 06 October 2016
Job ref. no.: FIF05290
Interview Date: Week Commencing Monday31 October 2016
Working Hours: 08:45 - 16:15 with a 30 minute lunch break. Working Days: 3 days to be agreed with successful candidate but likely to be Monday - Wednesday or Wednesday - Friday.
To provide front line clerical support at a School, acting as first point of contact for staff and visitors. Assist the Administrative Assistant with all aspects of the day to day running of the office. You will have an individual responsibility for keeping up to date with changes in procedures and technology.
The post is primarily based in the Reprographics Department.
Fife Council pays the Scottish Local Government Living Wage Rate to employees earning less than £8.33 per hour. If the hourly rate of pay for the post is less than the Scottish Local Government Living Wage Rate a supplement will be paid.Requirements
4 Standard Grades (Grade level 3) or equivalent including English and Mathematics.
Previous experience within an administrative environment.
Microsoft Office experience.
Before confirming appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) Scheme Membership through Disclosure Scotland
This post is subject to a disclosure check which will be undertaken by Disclosure Scotland.Responsibilities
Under the direction and supervision of the Admin Assistant or Senior member of staff, you may be required to undertake any of the following tasks which may be delegated to Clerical Assistants. It is not intended as a complete list of tasks that a Clerical Assistant could perform, nor is it intended that a single Clerical Assistant would be able to take on all these tasks.
Activities Include:Provide clerical support under the supervision of the Admin Assistant in the operational aspect of establishment/office activities and issues, such as: photocopying, producing professional office documents including letters, memos, notices, spreadsheets, minutes etc. Provide an efficient clerical/banking service in respect of trips, uniforms, etc.
Record and maintain accurate records of outgoing mail on daily basis
Assist in the maintenance of efficient office systems to enable prompt retrieval of data, completion of returns, as required Assist in the operational aspects of the recruitment and selection process in relation to the Council's guidelines, as directed by the Admin Co-ordinator. Ensure that staff supply cover is arranged by assisting in the processing of requests through the supply messaging system. Efficient completion of appropriate ITrent payroll forms in relation to the school's establishment, and return to the Headquarters Employee Resources team.
About Fife Council
We employ 20,000 people to provide 900 different services to 360,000 people and, we have one of the highest overall customer satisfaction ratings for a Council in the UK. The services we provide range from education, social work, housing, and community services to transportation, looking after the environment and developing the economy.
We are a large organisation and have a wide range of job roles from teachers, social care workers, community education workers, and planners, to support roles, like accountancy, IT and HR, not to mention communications and marketing, and law.
We operate the Positive about Disabled People scheme, commonly known as the 'double tick scheme', as we are committed to employing and supporting disabled people and offer a guaranteed interview to any applicant who considers him/herself to be disabled and who meets the minimum essential criteria for the post.
If you're looking for a real career challenge, you'll find it here in Fife!
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