College Secretary And Registrar

Vacancy posted: Friday, 23 September 2016

Salary: úNegotiable
Location: Dundee


Full-Time, permanent

Salary range: Negotiable

The Al-Maktoum College of Higher Education was founded in 2001 to bridge the possible gap between the Muslim and western worlds by focusing on intelligent debate and scientific understanding of Islam and the role of Muslims in the contemporary world. In its relatively short history, a total of 175 students from over 30 countries have successfully graduated from the College’s postgraduate degree programmes, mainly PhDs. As an independent research-led institution, Al-Maktoum College of Higher Education has recently entered into a collaboration agreement to offer three MSc in Islamic Finance degrees. The College has widened its scope as a Scottish Qualifications Authority (SQA) Centre, and has ambitions to grow its activities. We are not a religious organisation; rather a College that focuses on the scientific study of Islam and Muslims in conjunction with other religions and communities and promotes a greater understanding of different faith and non-faith groups in order to build bridges between the Muslim and non-Muslim  worlds in a multicultural context. Indeed, multiculturalism is at the centre of our vision and mission.

A College Secretary and Registrar is sought to lead the professional services, registry and governance of the College as it develops. The appointee will be a full member of the senior management team, reporting to the Principal and Vice-Chancellor, and will help set and implement the College’s ambitious vision and strategy. The role has responsibility for the provision of academic services, including student registry, student support and academic research activities. The postholder will be Secretary to the College Council.

Ideal candidates will bring several years’ managerial experience at a senior level in Higher Education, and will have a solid track-record of delivering support services across a range of relevant functions. They will have a track-record of change management, developing systems and processes, and must have the ability to be both operational and strategic. Candidates must be accomplished leaders of multi-disciplinary teams with superb relationship-building, communication and diplomacy skills. They will embrace the practices and values of the College.



1. To work with the Principal and Vice-Chancellor, to develop and implement the strategy for the College as a member of the Senior Management Team, and to provide advice to the Principal and Vice-Chancellor on all academic and governance related matters of College operations. 

2. To be the Secretary to the College Council, Academic Council, and all formal committees within the governance structure of the College, and to be responsible for ensuring that the corporate record of the College is maintained appropriately. 

3. To be responsible for ensuring the currency of the College’s governing instruments, including policy and procedure, promoting and ensuring compliance through transparency, simplicity and effective implementation and maintenance. 

4. To be responsible for managing all support staff in a way that they are aware and updated of their duties, carry out their responsibilities effectively and have established a professional, and at the same time a collegial, relationship with colleagues.    

5. To ensure that the College has the structures and processes in place to be demonstrably compliant with the requirements of regulatory, funding bodies in relation to all governance and academic related matters.    

6. To be responsible for the development and delivery of student registry, recruitment and marketing, and student support services, including having oversight of. Inter alia, systems for quality assurance, student admissions, attendance monitoring, disciplinary matters and academic progression, and the management of student data and coordination of the academic timetable.     

7. To be responsible for the provision of all academic services, including research support services, as well as overseeing health and safety issues. 

8. To be responsible for the development and implementation of resilience support, including effective risk management, business continuity, and incident recovery planning. 

9. To lead the College through quality assurance procedures to ensure compliance with the requirement of validating and accrediting bodies and to act as the liaison point with regulatory and funding bodies. 

10. To be responsible for advising the Principal and Vice- Chancellor on the legal, compliance and regulatory environment of the College. 

11. As Secretary to the College Council to exercise due care in maintaining a separation between this role and your executive responsibilities, acting on the instructions and responsibilities of different roles and having a direct line of reporting to the Principal and Vice Chancellor in all matters. 

12. As academic Registrar to exercise due care in separating your support duties and making academic decisions, which is the role of academic staff, ensuring that you are not interfering with academic decisions and scholarships. 

13. To undertake any further duties as may be directed by the Principal and Vice- Chancellor including the representation of the College externally. 


Person Specification


1. Education to a degree level or equivalent. 

2. Experience at senior management level or academic registry and/ or further or higher education governance and operations. 

3. Experience in the review and implementation of academic quality assurance systems. 

4. Ability to demonstrate good judgement and well-tunes political skills. 

5. An ability to think creatively and find innovative and entrepreneurial solutions to issues 

6. Demonstrate ability to lead and manage institutional change projects from inception to completion. 

7. Excellent interpersonal skills, including effective leadership and communication skills. 

8. Demonstrate ability to operate at a senior level and to engage effectively with a range of stakeholders. 

9. Expertise in relevant academic quality assurance policies, regulations and processes (Scottish Qualifications Authority (SQA) AND Quality Assurance Agency (QAA).     

10. A willingness to engage with the multicultural remit of the Al-Maktoum College.  



11. Higher degree or relevant post-graduate qualification. 

12. Experience of a career academic. 

13. Experience of leading and implementing student recruitment and marketing strategies, including internationally. 

14. Experience of supporting academic research activities, including research contracting and reporting. 

Closing date: September 30th.

s1 says:

This job has been on the site for more than a week so it may be removed soon. Get your application in now before you're too late!Apply now
Contact Name Chris Logue
Telephone 0131 550 1103
Address 26 St Andrew Square

About Al-Maktoum College

Al-Maktoum is an international, research-led college in Dundee, Scotland, working in the higher education sector to provide an excellent centre for teaching and research of the highest standard and quality in the area of Islam and Muslims in conjunction with other religions and ethno-religious communities. Indeed, multiculturalism and religious pluralism lie at the centre of all its activities. In its relatively short history, a total of 175 students from over 30 countries have successfully graduated from the College's postgraduate degree programmes, mainly PhDs.

View all jobs with Al-Maktoum College

Home  ›  Jobs  ›  Education  ›  Adult Education  ›  Dundee

Get email alerts
for similar jobs!

Add alert

Your email is already registered, simply enter your password to set up your alert

Incorrect password, please try again.

Forgotten Password

You have 0 shortlistedApply for all Clear shortlist