Accounts & Administration Assistant

Accounts & Administration Assistant

Location: Newton Place, Charing Cross / Park District, Glasgow (G3)

Hours: 10:00 AM – 5:00 PM, Monday to Friday (32.5 paid hours per week, inclusive of a 30-minute unpaid lunch break)

Salary: £23.500 – £26,000 per annum (dependent on experience)

Software Focus: Xero & Microsoft Office Suite (Word, Excel, Outlook)

Target Background: Hospitality, Leisure, Property, or Real Estate sectors

About Us

We are an established, fast-growing SME operating dynamically across the hospitality and real estate sectors. Headquartered in a beautiful, historic office on Newton Place (G3), we pride ourselves on delivering exceptional service to our tenants, guests, and partners. We are seeking a reliable, tech-savvy Accounts & Administration Assistant to support our daily financial workflows and keep our busy office running seamlessly.

Thanks to our tailored 10:00 AM – 5:00 PM schedule, this position offers a rare work-life balance in Glasgow. It allows you to completely avoid peak rush-hour commutes while managing a core business function in a supportive team environment.

Key Responsibilities

• Xero Financial Processing: Manage purchase and sales ledgers, track supplier costs, log daily business expenses, and run routine bank reconciliations.
• Property & Hospitality Administration: Assist with processing tenant invoices, rental payments, or supplier billings specific to our diverse real estate and hospitality portfolios.
• Microsoft Outlook Management: Own the central inbox, greet clients digitally, manage tenant/guest enquiries, and coordinate team diaries.
• Microsoft Excel & Word: Maintain detailed spreadsheets for tracking company data, manage financial logs, draft professional correspondence, and update lease or service agreements.
• Credit Control & Liaison: Professionally follow up on overdue accounts with clients, tenants, and suppliers via email and phone.

What We Are Looking For

• Sector Familiarity: Prior administrative experience within property agencies, housing, estate management, or fast-paced hospitality/hotel environments.
• Software Competency: Strong hands-on working knowledge of Xero and professional proficiency in Microsoft Word, Excel, and Outlook.
• Fast-Paced Adaptability: An organized individual who thrives in an SME team and can pivot easily between property management and hospitality queries.
• Communication Skills: Excellent written and verbal English to manage tenant, guest, and supplier communications confidently.

Benefits & Location Perks

• Sought-after Hours: Enjoy a civilized 10:00 AM start and 5:00 PM finish to accommodate personal commitments or avoid public transport rushes.
• Prime G3 Location: Located in the beautiful Park District, just a 5-minute walk from Charing Cross train station, with immediate access to Finnieston and Sauchiehall Street.
• Vibrant Neighborhood: Right next to Kelvingrove Park, surrounded by Glasgow's best cafes and lunch spots.