Admin & Attendance Officer

We are seeking to appoint an Administration and Attendance Officer to provide high quality administrative, attendance and receptionist support within the school. This is a varied role which combines administration and attendance responsibilities, supporting colleagues, students, parents, carers and external agencies through accurate systems, clear communication and effective organisation. The postholder will play an important part in promoting high levels of attendance and punctuality. This will include daily monitoring, first day calling, accurate recording on the school MIS, producing attendance reports and communications, and working with families, pastoral leaders and external agencies to help address barriers to attendance.,

• Support the effective delivery of administrative, attendance and organisational processes across the school.
• Maintain accurate pupil records, attendance information and communication systems.
• Monitor student attendance and punctuality daily, including first day calling.
• Produce attendance letters, emails, text communications and reports in line with school procedures.
• Work with pastoral leaders, Heads of Year, families and the Education Welfare Service to support improved attendance.
• Support Child Missing Education procedures, welfare checks and safeguarding processes linked to absence.
• Assist with statutory and operational returns, including school census requirements.
• Manage manual and computerised record and information systems.
• Provide professional reception support and respond to enquiries from parents, students, colleagues and external agencies.
• Produce documents, correspondence, reports, newsletters and staff bulletins as required.
• Support first aid provision and pupil welfare matters as required.
• Maintain confidentiality and work in line with GDPR, safeguarding and Trust policies.
  
  The successful candidate will be organised, accurate and professional, with strong communication and interpersonal skills. They will be able to work effectively in a busy school office environment, prioritise workload, maintain accurate records and respond calmly to requests, queries and concerns.
They will have good standards of written and verbal English, NVQ Level 2 or equivalent qualifications in English and mathematics, and confident IT skills including Word, Excel, Access and Outlook. Experience of using MIS or other relevant school systems to monitor and report on attendance would be valuable. They will understand the importance of attendance, punctuality, safeguarding and confidentiality. They will be able to build positive relationships with students, families, colleagues and external agencies, and will be committed to supporting the welfare and wellbeing of children and young people.

Hamilton School in Reading is a place of opportunity, belonging and growth for young people aged 11-16. As a special school within Maiden Erlegh Trust, it provides a highly supportive environment for students who benefit from smaller classes, strong relationships and personalised approaches that help them learn, develop confidence and succeed in life. Every day at Hamilton is different. Staff work closely as a team to spark curiosity, celebrate progress and help students build the skills they need for the future. The school moved into its purpose-built home on Bulmershe Road in 2022, a modern and welcoming space designed around the needs of its learners. Hamilton supports students with social, emotional and mental health needs and is recognised for its expertise, teamwork and impact, including a Pride of Reading Award nomination from parents. The Hamilton team is united by commitment and compassion, and colleagues describe the staff team as exceptional in how they support one another and their students. As part of the Trust's Special and Alternative Provision Hub, colleagues connect across schools to share practice, develop professionally and access strong wellbeing support., Maiden Erlegh Trust is a growing community of schools across Berkshire and Oxfordshire, working together to deliver the best possible education for every child and young person. With around 800 staff and 5000 students across nine schools, including primary, secondary, special, and alternative provision, we are proud of the diversity that shapes our expertise. We Aim High, Be Inclusive, and Work Together. These values drive our focus on high-quality education for all, through collaboration, inclusion, and continuous improvement. Through the Maiden Erlegh Institute, colleagues access high-quality professional learning at every stage of their career, supported by mentoring, leadership opportunities, and our annual MET Staff Conference-a day that unites our whole team in sharing best practice and learning. Joining our Trust means being part of a community that invests in people and values expertise; it is about playing a direct role in shaping the lives and outcomes of young people. You can learn more about working with us and hear from colleagues across our Trust by clicking here to visit our website.

Staff wellbeing and professional development are central to how we work. Colleagues benefit from a wide range of opportunities and schemes, including: Pension Scheme - Generous employer contributions through the Teachers' Pension Scheme or Local Government Pension Scheme Annual Leave - Generous entitlement, increasing with length of service ME Day - One additional day's leave each year for a significant personal event Professional Development - Extensive CPD through the Maiden Erlegh Institute, annual Trust Conference and apprenticeship opportunities Hybrid Working - Flexible working arrangements for eligible roles Perkbox - Discounts, wellbeing resources and monthly perk points Wellbeing and Health - Free flu vaccinations and eye tests (where eligible) Employee Assistance Programme - 24/7 support and discount schemes Mental Health First Aid Support Recognition and Community - Celebrating achievements and milestones across #TeamMET Employee Referral Scheme Working for our Trust means contributing to something larger by supporting the education and life chances of children and young people every day.