Administration Assistant

Our Client has a current opportunity for an enthusiastic Administration Assistant to join their team, based in Evanton. This will be on a temporary ongoing basis initially, with the potential to become a long term position with the company.

Full-time position, working hours are Monday to Thursday 8am - 5pm and Friday 8am - 12pm.

This role offers an ideal entry point for individuals who are interested in starting their career journey within the Oil and Gas Sector, including school leavers.

Main Duties

• Booking meeting rooms
• Ordering lunches
• Setting up meeting rooms for visits
• Meet & greet visitors
• Assist with PPE requirements
• Clearing meeting rooms after visit
• Weekly check of meeting rooms, replenish as per content list
• Maintain stationery levels, ensuring sufficient stock of paper & other contents, placing orders as and when required
• Take receipt of stationery orders, top up stationery cupboard & place excess in admin store
• Keep stationery cupboard/admin store organised & tidy
• Prepare client wing offices for use by project reps & be the point of contact for allocating rooms & issuing keys, IT equipment etc
• Assist with visitor/contractor inductions - setting up on site or emailing links to be completed prior to visit
• Book collection/delivery of skips & complete register to track movements
• Data collation/input - Vehicle check lists
• Assist with personnel onboarding/offboarding procedures
• Ensure printers onsite are working and toner/waste cartridge stocks are available, report any issues & co-ordinate callouts with HOE
• Point of contact for logging calls with Isolv (IT support)
• Assist with processing of Timesheets for payroll
• General office admin such as photocopying, scanning, filing on teams etc
• Assist with training and recruiting admin

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/071799

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.