Administration Assistant

Glasgow City Centre | 26,000 - 28,000 | Monday-Friday, 9am-5pm

Are you an experienced administrator looking for a fresh challenge in a professional environment where your attention to detail really matters?

This is an excellent opportunity to move into a specialist, business critical admin role supporting professional property teams. If you enjoy structured work, producing polished documents, and being the reliable "go‑to" behind the scenes, this could be a strong next step in your career.

• Salary: 26,000 - 28,000 depending on experience
• Location: Glasgow City Centre
• Working hours: Monday to Friday, 9:00am - 5:00pm
• 30 days annual leave
• Private healthcare
• Cash plan covering dental and optical costs
• Enhanced maternity & paternity leave
• Pension scheme

As a Team Administrator / Property Administrator, you'll play a key role in supporting surveyors and consultants by ensuring reports, data and client records are produced accurately, professionally and on time.

This role is ideal for someone who enjoys:

• Working with documents, templates and systems
• Producing high‑quality, well‑formatted reports
• Having ownership of their work and being trusted with detail
• A role that's varied but structured - busy, not chaotic

You won't be expected to write technical content - your expertise will be in presentation, structure, compliance and accuracy.

• Producing professional reports using templates and dictation (digital and handwritten)
• Formatting documents to a consistently high standard (layout, headings, tables, appendices)
• Working with Excel‑based report templates where technical content is pre‑populated
• Managing large volumes of images:
  • Resizing and compressing photos
  • Inserting images into reports with correct layout and headings using Adobe
• Quality‑checking valuation and consultancy reports for structure, summaries and formatting

• Using Excel regularly for reports containing text, tables and calculations
• Formatting cells and making basic formula edits (totals, checks, simple adjustments)
• Working confidently within established templates rather than building spreadsheets from scratch

• Setting up new clients and instructions on internal systems
• Completing anti‑money laundering and conflict‑of‑interest checks
• Carrying out due diligence using Companies House and credit‑checking tools
• Supporting fee notes, credit notes and invoicing processes
• Maintaining accurate client and job data across CRM and finance systems (training provided)

• Diary coordination, including booking travel and accommodation
• Preparing documents (binding, copying, formatting)
• Keeping client files organised, compliant and audit‑ready
• Supporting meeting room bookings within a busy office environment

• Microsoft Word & Excel (used daily)
• Google Workspace (Docs, Gmail)
• Adobe for document and image handling
• CRM and accounting systems (Sage experience helpful, but not essential - training provided)

This role would suit someone who:

• Has experience in an administrative, team support or PA‑style role
• Enjoys detailed, accurate work and takes pride in presentation
• Is confident with Word formatting and Excel beyond basic data entry
• Is organised, dependable and comfortable managing multiple tasks
• Enjoys being part of a professional team and contributing behind the scenes
• Is looking for a role that's varied, stable and genuinely rewarding, with room to develop

You'll be part of a friendly, collaborative team of around 25 people, supporting client work during a busy and exciting period for the business. The environment is professional but approachable, with clear processes and strong support.

If you're an experienced administrator ready for a new challenge where your skills are recognised and your work truly makes a difference, we'd love to hear from you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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