Administration Assistant

Cammach are currently seeking an Administration Assistant on behalf of our Aberdeen based client. The role is on a 3-6 month contract and will be fully office based.

Working Hours: 40hrs per week – Monday to Friday 08:30-17:00

ROLE

Provide essential administrative and clerical support to ensure the smooth operation of the office. This role is ideal for someone who has previous experience in office management, as it involves a wide range of administrative tasks including invoicing, purchases, managing schedules, front desk support, maintaining office supplies, and supporting staff with daily operational duties. The successful candidate will be organised, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.

RESPONSIBILITIES

Front Desk Support:

• Answer and direct incoming calls in a professional manner.
• Greet clients and visitors positively and provide assistance as needed.
• Handle incoming and outgoing mail and deliveries.

Clerical Tasks:

• Manage the company’s filing system, both physical and digital.
• Assist in preparing, editing and maintaining documents, reports, and presentations.
• Process invoices and purchases.

Scheduling and Calendar Management:

• Assist in scheduling appointments and meetings for management and staff.
• Coordinate meeting rooms, and ensure all necessary materials are prepared.

Office Supplies and Maintenance:

• Monitor and maintain inventory of office supplies, ensuring adequate stock levels.
• Place orders for supplies and equipment as needed.
• Coordinate with vendors and service providers for office maintenance.
• Data Entry and Record Keeping:
• Input and update data into company systems accurately.
• Maintain accurate records of staff attendance, office expenses, and other relevant information.

Support to Staff:

• Assist with onboarding of new employees by providing them with necessary office materials and support.
• Provide administrative support to various departments as required.
• Ad-hoc Tasks:
• Assist with other administrative tasks and projects as assigned by management.

REQUIREMENTS

• Certification in Business Administration or Office Management is beneficial, but not essential.
• Previous experience performing first point of contact and administrative tasks is essential.
• Previous experience with Microsoft applications such as Word, Excel and PowerPoint.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong people skills and customer focus.
• Excellent written, verbal and listening skills.
• Be resourceful and proactive when issues arise.