Administration Assistant

We may conduct our interviews in person or using Microsoft Teams for video calling. All you need is a device with a camera and access to the internet. We will provide guidance and instructions on how to use this method if your interview is being held virtually.

We are a disability confident leader and we support reasonable adjustments throughout the recruitment process - for more information click

important-information-for-applicants (north-ayrshire.gov.uk)

The role is responsible for managing the day to day running of the court and Unpaid Work Office, arranging and overseeing workloads, rotas and Line Managing Business Support staff. The role is responsible for.

Coordinating and processing daily paperwork from Kilmarnock Sheriff Court clerk's office/and court proceedings: sending out to relevant local authorities and the teams within Justice Services, processing/lodging of all Report Requests and Disposals to Eclipse system, proof reading and formatting of all Criminal Justice Reports prior to submission to Courts and other professional agencies. Logging reports from North Ayrshire to be submitted to the Sheriff for designated Court dates and chasing up late reports,

coordinate, arrange and minute meetings, transcribe and distribute within strict timescales, input accurate data and complete weekly data reports to ensure accurate stats for KPI's, aggregate data and unit level return submitted to Scottish Government, General cash handling / banking / reconciliation of various CJS

imprests duties on ordering through Integra system.

This post involves access to the Violent and Sex Offender Register (ViSOR) information system and MAPPA folders and the successful candidate will be subject to Non-Police Personnel Vetting (NPPV) at a minimum of level 3 and data security checks.

Our Workstyles

As an employer of choice, North Ayrshire Council has identified four different Workstyles. Each post in the council has been allocated one of these styles:

Agile - 100% of time spent working agile (flexibly) and interacting with others. Able to work at home, office or multiple locations. May be required to attend office on set days/rota basis as the role requires.

This post has been allocated the workstyle: Agile

More information on our workstyles can be found in our HR Guide -

Workstyles (north-ayrshire.gov.uk). If you have any questions on the allocated Workstyle for this post, please ask at interview.