Administrative Assistant

Job purpose: THIS IS AN ENTRY LEVEL POSITION INTENDED FOR A RECENT SCHOOL OR COLLEGE LEAVER LOOKING TO START IN THE WORLD OF WORK.

We expect a high level of interest and we may close the advert earlier than is stated.

🔶Have you recently left school or college?

🔶Are you interested in starting a career in business, administration or finance?

🔶Do you want to earn money while you learn on the job and work towards a Level 6 Business and Administration SVQ?

An established, well-respected accountancy firm in Glasgow City Centre has an exciting opportunity for an enthusiastic and ambitious young person to assist their Restructuring Team with Admin Support as a Modern Apprentice!

Please note this is an initial 14 month Apprenticeship contract but there are opportunities to progress within the company following this for the right candidate.

This Firm supports a wide range of clients across many sectors and they take pride in their reputation of providing first class support in a sustainable way to ensure success.

They believe in teamwork, sharing knowledge, and supporting each other- not just to deliver excellent client service but to help everyone thrive. From day one, you’ll have meaningful responsibility, and your achievements will be valued in a team that puts people before hierarchy.

With ongoing investment in people, technology, and processes, they offer an ambitious environment where you can own your career, grow your skills, and make a real impact.

Restructuring Team

There are several departments within the Restructuring Team, dealing with both Corporate & Personal Insolvency cases. This role will work within the Support team.

About the job

This role is to support both the Restructuring Team with a range of administrative and case-related activities. You will work closely with members of the team to ensure that cases are managed efficiently and accurately.

Key Responsibilities:

🔷Maintain and update all relevant IT platforms – CCH, VC, IPS and AIB each day

🔷Produce basic template letters outlined by IPS for approval by senior staff members (approximately 20 letters produced daily)

🔷Answer Restructuring switchboard and take/pass on messages (approximately 10 calls per day) spread throughout departments including those coming through Reception

🔷Sorting incoming mail, scanning each day (approximately one hour) outgoing mail, 95% via email to Postworks (approximately one hour per day)

🔷Complete administrative tasks; maintain cases with no assets, conducting reviews on cases, accounts circulars

🔷Contribute to the team, learning and developing over the time of your initial contract as a Modern Apprentice

🔷Any other appropriate tasks, as directed

What will I learn? 🔶Along with the duties in your role, you will undertake a Level 6 SVQ in Business and Administration and achieve stages success. You will be supported throughout.

🔶You will have the opportunity to learn about different aspects of the role of an administrator and about the importance of confidentiality.

🔶You will learn how to communicate with team members, clients and external partners to provide a high level of customer service

What qualifications or qualities are required? 🔷Ability to work within a busy office environment

🔷Educated to at least a NAT 5 level in Maths, English

🔷A NAT 5 in Business/ Administration/ ICT would be a bonus

🔷You must have a quality approach to work and be confident in the use of Microsoft Suite – Word, Excel & Outlook

🔷Proven organisational skills

🔷Ability to take ownership of a task

🔷Excellent communication skills (verbal and written)

🔷Enthusiastic, results driven, co-operative

🔷Positive and confident approach to work

🔷Client-focused

🔷Quality approach to work (first time, on time, every time)

🔷Can work effectively in a team environment or on own initiative

If you think you are the right person for this challenging job role, we’d love to hear from you!