Administrative Assistant (Examinations)

Administrative Assistant (Examinations)

25 hours per week

5 hours per day, Monday-Friday

Salary Grade 2 – £16,694.64 (£23,849.49 pro rata)

Our hybrid working policy offers flexibility while maintaining a strong on-site presence. Staff are required to work from College premises for at least 50% of their contracted hours. Due to the requirements of this role, it is anticipated  that the majority of time will be spent working from College premises. Remaining time may be worked remotely, subject to role requirements and operational needs and in agreement with your line manager. 

The post holder will be required to work in College 100% of their contracted hours during the induction period.

The Royal College of Physicians and Surgeons of Glasgow is a worldwide community of inspiring health professionals working together to advance the profession and improve patient care. Together we’re a force for good, determined to make a positive difference, and passionate about speaking up for the profession.

Our community is made up of the expertise and experience of our 15,000+ outstanding, hardworking members, supported by over 100 College staff. Together, our clinicians, all of whom give their time freely to the work of the College, and staff are committed to providing an innovative, relevant and inspiring programme of activity across the College, with the ultimate aim of enhancing patient safety.

With care and compassion at our core, our work is guided by our values of inclusivity, integrity, community, innovation, and inspiration, and we are committed to living these values and behaviours through the way we work and interact with each other.

The Role

Reporting through the Examinations Manager to the Head of Assessment and Director of Education and Assessment, the Administrative Assistant provides support to the Senior Examinations Coordinator and Examination Coordinators for postgraduate medical, surgical and dental examinations. The post-holder will be allocated primarily to the surgical and dental teams but will also work across the wider unit as necessary. A clear grasp of the full range of examination requirements needs to be developed. The role involves planning and working both independently and as a team member, with supervision from the Senior Examinations Coordinator, and requires strong organisational skills, a proactive attitude and attention to detail.

About You

·     At least 5 National 5 certificates (or equivalent), level C and above, including Maths and English

·     A good knowledge of Microsoft Word and a working knowledge of spreadsheets, databases and PowerPoint is essential, as is a familiarity with office and IT systems

·     Strong planning and organisational skills

·     Ability to work to strict timescales in order to meet deadlines

·     Attention to detail

·     Ability to multi-task

·     Efficient flexibility

·     Proficiently proactive and reactive

·     Strong team-worker

·     Excellent communication skills

·     Good interpersonal skills

·     Customer focussed and strong ability to deal with individuals on all levels in a friendly, welcoming and helpful manner

The following are desirable:

·     Relevant administrative support or clerical experience of 1-2 years’ duration is desirable

·     Knowledge of relevant legislation (e.g. GDPR)

Benefits include:

•        40 days holidays ( pro rata for part time employees)

•        Hybrid working – at least 50% working in College, dependent on the needs of the business

•        Pension Scheme – The College offers a contributory pension scheme with employee contributions ranging from 6% to 10%, based on the employee’s chosen contribution level

•        Life Assurance

•        Enhanced Sick Pay, Maternity, Paternity and Adoption pay

•        Health and Wellbeing Benefit

•        Cycle to Work Scheme

Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team then apply by submitting your CV, with a covering letter and Equal Opportunities Monitoring form (available from our website). 

The closing date is Friday 18 September at 12 noon. However, we will assess applications as they are received and call successful applicants for interview.  Therefore, the closing date may be brought forward without notice.   We anticipate interviews will be held w/c 28 September. 

Please note that only shortlisted applicants will be contacted.

The Royal College of Physicians and Surgeons of Glasgow is a Scottish Charity, SC000847, regulated by the Scottish Charity Regulator (OSCR)