Administrator

The role will include:

• Maintaining Staff/Client Sign In/Out -


• Scanning & filing,


• Manage meeting room bookings & general daily queries


• Take minutes at Internal Meetings, distribute copies of previous minutes


• Goods Received Notes - daily scanning to SharePoint


• Vehicle & Driving License Register - liaise with Procurement for MOT, Service, Repairs and Faults and License Checks.


• Weekly Vehicle Check sheets - record of vehicle inspections, photos or fault reported.


• Holiday Requests - maintain holiday register & scan requests to HO


• Fuel Card - maintain register with daily input of usage, scan & file


• Plant On/Off Hire Notes - scan upload & email to HO


• Dairies - coordinate with site staff to ensure the site team upload weekly diaries.


• Office Stock Ordering- raising requisitions for any office supplies required.


• Live Site Contact Register


• IT Register (Laptop & Phones)


• Updating Quality Registers


• Filing / Uploading Quality Audit Records


• Document Control /uploading drawings
  
  It is essential to be PC literate and have a keen eye for detail. Candidates must be approachable, presentable and confident in speaking with both the on-site team and Head Office.


Excellent working knowledge of Microsoft Word, Outlook and Excel is essential.

Experience using Coins / Share point

Due to the location of the site, a driving licence/car would be advantageous.

Salary - Will be pro-rata based on hours worked