Administrator

Home-Start Glasgow North and North Lanarkshire

Administrator

£24000

Home-Start Glasgow North and North Lanarkshire, Blythswood New Town, Glasgow City

  • Full time
  • Temporary
  • Onsite working

Posted 6 days ago, 9 Jul | Get your application in now to be included in the first week's applications.

Closing date: Closing date not specified

job Ref: 0801a2a60e0147f5b360302e60db0628

Full Job Description

Act as first point of contact for people contacting the office by telephone, email or in person General office duties including emailing, photocopying, calendar management, filing and mailing Monitor and maintain supplies of stationery and office sundries Assist with hospitality for visitors to the office Process referrals from professionals or families requesting support Provide administrative support to assist in the recruitment and support of volunteers Provide administrative support for weekly family groups and events Maintain accurate and confidential records using spreadsheets, CRM system (Charitylog) and paper-based files, in accordance with our GDPR Policy Provide data and statistics for reports and funding applications Organise and manage storage of documents on Sharepoint Work with staff to review procedures and paperwork on an ongoing basis Assist with creating social media content/publicity material and newsletters Support events and meetings as required Take minutes at team
meetings Administer petty cash and record transactions on accounting software Xero Set up bank payments Work with all other members of the team to ensure good safeguarding practice in all aspects of the schemes work Ensure good communication with all scheme stakeholders, ensuring good practice in equality, diversity and fairness Comply with all Home-Start policies and procedures Participate in ongoing training The post holder may be required to undertake any other duties that fall within the nature of the role and responsibilities of the post as detailed above.
The post is initially funded for two years.

Good standard of education

Relevant secretarial/IT training

Employment History

Relevant previous or current employment

Skills and Experience

Secretarial skills and experience, including typing and word processing

Proficient at using Microsoft Office suite

High standards of practice and presentation at work

Experience of administrative work

Effective communication skills (written and verbal)

Ability to prioritise

Flexibility to adapt work to suit changing needs

Personal attributes

Ability to work as a member of a team

Ability to work on own initiative

Ability to establish and maintain effective relationships with a wide variety of people

Knowledge of and commitment to equal opportunities and antidiscriminatory practice Understanding of the need for professional confidentiality

Special Requirements

Eligible to work in the UK

Occasional evening or weekend work

Willing to access training

Driving licence and access to your own car

DESIRABLE

Experience of working within a voluntary organisation

Experience of working with volunteers

An interest in the needs of children and families

Knowledge and experience of petty cash

Knowledge and experience of taking minutes

Experience of creating Social Media posts and content

Experience of creating publicity material, eg flyers, using Canva

Training in equal opportunities and diversity