Administrator

Job Purpose

The Administrator is responsible for supporting the Senior Administrator with their tasks and duties in the areas of business administration, HR administration, Recruitment, health and safety and IT co-ordination, minute taking, archiving and filing,

To work at all times within the Vincentian philosophy, values and ethos that are the hallmark of St. Joseph’s Services and act in a way that helps to create an inspirational, healthy and respectful environment for everyone.

Key Duties

Due to the nature of this role, there is no flexibility for a hybrid position: it will be conducted entirely on-site in Rosewell.

• The Administrator will support the Senior Administrator to:
• Have a smooth and robust recruitment process
• Maintain the management system for HR information.
• To be fully aware of GDPR, the safe storage of information and the organisations information sharing policy to ensure confidentiality is always maintained.
• Provide secretarial and administrative support
• Ensure organisational IT systems are maintained and updated and all information is stored in an accessible manner.
• Maintain the organisation’s archives
• Liaise with outside organisations, stakeholders and families.
• Regularly stock check and order stationery and administration materials as required.
• Be the first point of contact for the organisation – covering reception, answering calls, receiving and directing visitors, responding to enquiries all within a fast-paced environment.
• To work with the Senior Administrator in the development and maintenance of the website, social media platforms and marketing materials.
• To participate in internal/external meetings as required and attend training events relevant to the post.
• Adhere to all policies and procedures.
• Provide hospitality
• At all times act in a professional manner maintaining a high standard of work, in accordance with the aims, values and ethos of St. Joseph’s Services.

Undertake any other duties that may be required as directed by the Senior Administrator.

 Person Specification:

Essential:

• An ability to demonstrate the core values of St Joseph’s Services
• Previous experience in a similar role
• Ability to multi-task
• Excellent knowledge of the Microsoft Office suite and other IT systems.
• Ability to respond well to guidance and direction
• Professional and effective communication skills
• Able to work as part of a team 
• Able to maintain strict confidentiality
• Honesty and reliability
• Able to show initiative and help maintain the smooth running of daily operations
• Non-discriminatory and respectful of other cultural and religious heritages.
• Ability to work in a team 

Desirable:

• Full, clean driving licence 
• Experience of Social Care Sector work
• Previous experience of establishing and maintaining systems and processes.