AP / AR Manager, Hybrid

Job Title: AP/AR Manager

Department: Finance

Reports To: Finance Manager

Location: Glasgow, UK (in office 3x a week, 2x per week at home)

Job Type: Full-Time

Job Summary

The AP/AR Manager oversees the accounts payable and accounts receivable function, ensuring timely and accurate processing of all supplier invoices, supplier payments, expense reports, customer billing and collections. This role is responsible for managing a team of finance assistants, maintaining strong supplier and customer relationships along with internal stakeholders.

Key Responsibilities

• Oversee daily operations of the accounts payable and accounts receivable team, ensuring accuracy, compliance and timely delivery of all activities
• Supervise and support team members, fostering a culture of accountability, collaboration and continuous improvement
• Ensure timely and accurate posting of transactions in the financial system
• Review and validate supplier invoices for accuracy and completeness
• Oversee the completion and review of regular supplier account reconciliations, ensuring open items are cleared and discrepancies investigated
• Monitor AP aged reports and resolve outstanding issues with suppliers and internal departments
• Monitor and manage aged debt reports, ensuring timely collection of outstanding invoices
• Manage complex supplier and internal stakeholder queries, resolving issues promptly and effectively
• Maintain supplier master data and ensure compliance with tax and regulatory requirements
• Review and approve supplier payment terms
• Develop and implement process improvements to enhance efficiency and accuracy
• Train, mentor, and evaluate finance assistant performance
• Collaborate with operations, and other departments to resolve discrepancies and improve workflows
• Support month-end and year-end closing activities related to AP/AR
• Assist with audits and provide necessary documentation and explanations

Qualifications

• Proven experience in accounts payable and accounts receivable; as well as within a supervisory role
• Strong understanding of invoice processing workflows, supplier reconciliations and AP payment cycles
• Proficiency in accounting software (e.g., NetSuite, SAP, Oracle); and Microsoft Excel
• Excellent organizational, analytical, and communication skills with the ability to manage and develop a team
• Ability to manage multiple priorities and meet deadlines
• High attention to detail and commitment to accuracy
• Demonstrated ability to work effectively in a fast-paced, international and dynamic environment

For more information on this opportunity, please contact Ally Deas at Rutherford Cross.

Our client is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status or pregnancy and maternity.