Assistant Project Specialist - T&D Construction (Glasgow, UK)

This position supports engineering and construction projects by assisting the Project Manager and the commercial project team with administrative project information as requested.

• General administrative support for company projects, primarily focusing on the commercial function requirements.
• Organise and maintain project files, filing system and project communications as required by the commercial function.
• Provide data entry for the commercial function, inclusive of financial tools.
• Track the status of projects and produce monthly internal reports. Maintain the tracking system as required by the commercial function.
• Maintain and expedite the accounts payable.
• Provide information to facilitate questions regarding projects and prepare research information as directed by the commercial function.
• Produce and support the commercial function in required memos, correspondence, reports and other documents as requested.
• Coordinate and develop the business procedures and process maps as required to interface with the commercial function.
• Assist with Work Breakdown Structure for tracking the breakdown of purchase orders and subcontracts.
• Assist with quality assurance on data and information for the project financial deliverables, including entering changes on cost reports.
• Expediting of Supplier requirements to support finance and commercial resources.
• Assist in clerical needs on projects, including project change orders and budget tracking.
• Maintain data entry of project reports for both finance and the QS resources.
• Performs other duties as assigned.
• Complies with all policies and standards.
  
  Bachelor Degree in business, accounting or related degree Required or
• Higher National Diploma and 1 year of experience Required or
• General Certificate of Secondary Education and 3 years related experience Required
• Experience with one or more cost management systems preferred.
• Ability to work independently, think creatively and analytically and make quick and sound decisions.
• Strong problem-solving skills.
• Strong organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.
• Ability to track and follow up on multiple items with various timelines.
• Excellent verbal / written communication skills.
• Knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint is required.
• Basic knowledge of SharePoint, customer relationship management software and Microsoft Teams preferred.
  
  Chart your own course and change the world - with the support of people whose interests are aligned with yours. At Burns & McDonnell, opportunity is waiting. We're looking for people with big ideas and an entrepreneurial mindset. It's those kinds of people who've helped us grow from a small consulting business back in 1898 to a global leader in engineering, architecture and construction solutions. Today, we're a thriving company with more than 10,000 professionals working in 75 offices worldwide and recognised as a leader in Engineering / Construction.