Bid / Project Coordinator

Location: Edinburgh

Full-Time | Permanent

We are looking for an organised and Bid Coordinator /Project Coordinator to join a busy structural and civil engineering consultancy. This is an excellent opportunity for someone with at least two years' administration experience who enjoys working in a fast-paced professional environment and supporting a variety of teams.

The Role

As a key member of the business support team, you'll provide administrative support across the business, helping to ensure the smooth day-to-day running of projects and the office. Working closely with Directors, Engineers and Project Teams, your responsibilities will include:

• Acting as the first point of contact for visitors, clients and suppliers.
• Managing incoming calls, emails and general enquiries.
• Coordinating meeting rooms, hospitality and office facilities.
• Setting up and maintaining project records and documentation.
• Assisting with project administration, fee tracking and reporting.
• Preparing and issuing invoices.
• Supporting tender submissions and document control.
• Booking travel and accommodation.
• Ordering office supplies, stationery and PPE.
• Providing administrative support across departments, including IT, Health & Safety, and Bids & Competitions.
• Carrying out general office administration and ad hoc duties as required.

About You

To be successful in this role, you'll have:

• A minimum of two years' administration experience within a professional office environment.
• Strong Microsoft Office skills, including Word, Excel and Outlook.
• Excellent organisational and time management skills.
• Strong communication and customer service abilities.
• A high level of accuracy and attention to detail.
• The ability to manage your own workload while working collaboratively within a team.

This is a fantastic opportunity to join a well-established consultancy where you'll play an integral role in supporting both the business and project teams while developing your career within a collaborative and professional environment.