Business Administration Apprentice

Job purpose: Business Administration Apprentice

Employer: Global Wire & Inspections Ltd

Location: Ellon, Aberdeenshire

Hours: 37.5 hours per week, Monday to Friday

Qualification: Business and Administration SCQF Level 6 Modern Apprenticeship

Are you organised, eager to learn and looking to start your career in a supportive and friendly environment?

Global Wire & Inspections Ltd is looking for a Business Administration Apprentice to join our team in Ellon. This is an exciting opportunity to gain hands-on experience while working towards a Business and Administration SCQF Level 6 Modern Apprenticeship.

Global Wire & Inspections Ltd provides specialist inspection, testing and equipment services to clients across the marine, offshore, renewables and construction sectors. Operating on a global scale, we pride ourselves on delivering high standards of quality and customer service.

As part of our busy office team, no two days are the same. You'll be involved in a variety of tasks including organising worldwide travel, communicating with clients, preparing documentation and supporting projects across multiple industries.

From day one, you'll play an important role within the business and receive support from experienced colleagues who will help you develop valuable skills and confidence for your future career.

This apprenticeship offers the chance to earn while you learn, gain a nationally recognised qualification and build a long-term career with a growing company.

Key Responsibilities

As a Business Administration Apprentice, your duties will include:

• Coordinating travel arrangements including flights, accommodation, hire cars and visa applications.

• Liaising with clients regarding upcoming vessel and site work.

• Obtaining prices from suppliers and preparing quotations for customers.

• Creating certification documents, reports and delivery notes.

• Uploading certification to client databases.

• Opening new jobs and maintaining accurate electronic job folders.

• Monitoring and recording job-related costs.

• Assisting with invoicing activities.

• Ordering PPE and other supplies.

• Tracking personnel movements and availability.

• Booking training courses for technicians and staff.

• Providing general administrative support to the wider team.

Working Hours and Benefits:

• 37.5 hours per week, Monday to Friday.

• Early finish every Friday.

• Generous holiday entitlement.

• Friendly and supportive working environment.

• Earn while you learn and gain a nationally recognised qualification.

• Opportunity to gain experience across a variety of business activities.

• Full support throughout your Modern Apprenticeship.

Future Prospects:

This apprenticeship offers the opportunity to build a long-term career within Global Wire & Inspections Ltd. Upon successful completion of the Business and Administration SCQF Level 6 Modern Apprenticeship, there may be the opportunity for permanent employment and further career development within the company.

What will I learn? Throughout your apprenticeship, you will develop:

• Business administration and office management skills.

• Professional communication with clients and suppliers.

• Time management and organisational skills.

• Experience using Microsoft Office and business systems.

• Document preparation and record keeping skills.

• Attention to detail and accuracy.

• Customer service and relationship-building skills.

• Teamworking and problem-solving abilities.

• An understanding of how an international business operates.

What qualifications or qualities are required? We are looking for someone who:

• Has good written and verbal communication skills.

• Is organised and able to manage multiple tasks.

• Has a positive attitude and a willingness to learn.

• Works well both independently and as part of a team.

• Has good attention to detail.

• Is comfortable using computers and Microsoft Office applications.

• Demonstrates reliability, professionalism and enthusiasm.

• National 5 qualifications (or equivalent) in English and Maths would be advantageous, but are not essential.