Department Administrator

Department Administrator
31,132 - 32,897 (Pro rata)
0.48 FTE / 16.8 Hours(Preferred working pattern is Monday - Wednesday)
Based at Falkirk Campus
Fixed-term to June 2027

An opportunity has arisen to join Forth Valley College as a Department Administrator on a 0.48 FTE, fixed-term basis until June 2027.

This is a varied and important role providing high-quality administrative support to the department and helping ensure its day-to-day activities run smoothly and effectively.

Working closely with the Director of Curriculum, Operations Manager, Curriculum Managers and wider departmental team, you will provide a responsive and professional administrative service. You will also act as an important point of contact for colleagues, students, employers and other external stakeholders.

Your responsibilities will include:

Providing administrative and support to the Director of Curriculum, Operations Manager and Curriculum Managers.
Providing day-to-day administrative support to staff across the department.
Preparing correspondence, reports, presentations and other documentation.
Organising meetings, events, and other departmental activities.
Preparing agendas, taking accurate meeting notes and minutes, and supporting appropriate departmental activities
Processing purchase orders and invoices in line with College procedures.
Maintaining departmental information and records, including SharePoint content.
Supporting student administration, including enrolment activity and liaison with Student Records.
Supporting the accurate and timely reporting of student attendance to employers, schools and other external organisations where required.
Responding professionally to enquiries from students, staff, employers and members of the public.
Providing administrative cover and support across the department as required.

We are looking for someone who is organised, approachable and able to balance competing priorities in a busy department.

You will have:

Excellent administration and organisational skills.
Strong written and verbal communication skills.
Excellent IT skills and confidence using Microsoft Office.
Strong customer service skills.
The ability to work proactively and use your own initiative.
Good problem-solving skills and strong attention to detail.
The ability to organise and prioritise workloads to meet deadlines.
Experience of providing effective administrative support within a large organisation.
Experience of taking notes and preparing minutes.
The discretion and judgement required when dealing with confidential information.
The ability to build positive working relationships with a wide range of colleagues and external stakeholders.

You will have an HNC in a Business or Administration-related subject or equivalent, and/or significant relevant experience as an essential qualification. Experience of purchase order and invoice processing is also listed as essential.

Knowledge of College administrative systems and experience of providing confidential administrative support to senior staff would be advantageous.

Preferred working pattern is Monday - Wednesday.

We are committed to ensuring an inclusive and accessible recruitment process for all candidates. We understand that individuals may have different needs and we are dedicated to providing reasonable adjustments to support candidates throughout the recruitment process.

If any adjustments are required to be made, please contact . The college will work with each individual to identify and implement appropriate solutions to ensure you have a fair and equitable opportunity to demonstrate your skills and qualifications.

Closing date: 5 November 2026