Document Controller

Document ControllerLocation: Glasgow (Hybrid) 22.51/ hour PAYE

About the Role
We are supporting a leading organisation to appoint a Document Controller to play a key role in ensuring the effective management, control and delivery of project information. This is an excellent opportunity for an organised and detail-driven professional to take ownership of document control processes, ensuring all project documentation is accurately managed, compliant, and aligned with contractual and client requirements.
Key Responsibilities

• Manage document workflows through internal review and approval processes
• Ensure documentation progresses through structured workflow stages in line with agreed standards
• Validate submission readiness and maintain accurate document status control
• Coordinate the submission of documentation to external systems in line with contractual requirements
• Apply appropriate metadata, naming conventions and revision control
• Manage formal transmittals and maintain records of all information exchanges
• Track customer feedback, including approvals, rejections and comments
• Ensure consistency of document status and version control across internal and external systems
• Maintain accurate document registers and tracking systems
• Transfer and manage documentation across platforms while retaining complete audit trails
• Ensure all documentation meets project standards, governance and quality requirements
• Identify non-compliant submissions and return for correction
• Support audit and assurance activities through accurate record-keeping
• Produce regular reports on document status, submissions and outstanding actions
• Provide visibility of workflow progress to support delivery teams
• Collaborate with stakeholders to ensure timely submission and document progression
• Provide guidance to project teams on document control processes and system use
• Promote consistency and best practice across delivery teams
• Identify process improvements and support enhancements to document control frameworks

About YouWe're looking for someone with:

• Proven experience in a Document Controller or similar role within a project-based environment
• Strong understanding of document control processes, workflows and compliance standards
• Experience working with document management systems (e.g. Viewpoint, ACC or similar)
• Excellent attention to detail and organisational skills
• Ability to manage multiple priorities and work to deadlines
• Strong communication skills, with the confidence to work with a range of stakeholders

Why Apply?

• Join a well-established organisation delivering high-profile projects
• Opportunity to work within a structured, process-driven environment
• Play a key role in improving systems, processes and delivery outcomes
• Supportive team culture with opportunities for development

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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