Executive Assistant

Together we are Trusted to Serve Scotland.

It’s not every job where you make a difference for the people of Scotland. But it’s what’s behind every job here.   

Our work keeps Scotland’s water flowing, from source to tap – and from sink to sea.  Do your bit by joining our team as an Executive Assistant, supporting our People Director and Director of Customer Service

Are you a master at juggling tasks and priorities? We’re looking for the ultimate multi-tasker to excel in a dynamic role that demands exceptional organisational and communication skills.  

You’ll have the flexibility to work on a hybrid basis, with a mix of remote and in-office work between the Scottish Water offices, particularly to our Edinburgh office in Fairmilehead and our Head office in Stepps near Glasgow. 

What you’ll do   

In this important role, you’ll be responsible for efficiently managing Director’s emails, optimising their time, coordinating meetings and travel, and handling all forms of communication with finesse.  

Highly organised and self-motivated, you'll thrive in creating and distributing agendas, coordinating meeting materials, and working sensitively with a range of stakeholders.  

Your broad skill set will shine as you take on tasks like preparing presentations for executive leadership and managing team events. Building strong relationships with both internal and external stakeholders will come naturally. 

We're looking for someone with excellent organisational and people skills, who can work both collaboratively and independently, and who’s confident in identifying and initiating tasks. In this fast-paced environment, your talents will truly make a difference. 

What you’ll need   

To thrive here, you’ll bring a strong background and wealth of experience in managing complex and busy diaries. Your excellent organisational skills will ensure that tasks and responsibilities are smoothly co-ordinated. You’ll also be great at communicating with key stakeholders, being able to build effective relationships and ensure strong collaboration.   

Your proven ability to handle sensitive and confidential information with the utmost trust and discretion will be essential. Advanced proficiency in Microsoft Office will provide the tools you need to succeed and make a real impact in this role. 

We’re looking for someone who is ready to deliver exceptional customer service that truly stands out. You’ll be someone who exercises sound judgment and can confidently make independent decisions, using your initiative to go above and beyond. 

Maintaining strict confidentiality is non-negotiable, as it underscores the trust and responsibility involved in handling sensitive information. Strong oral and written communication skills will round out your ability to interact clearly and effectively in various professional contexts. 

Character is important to us. Across the whole of Scottish Water, we look for people who are Bold, Responsible, Inspiring and Caring. (And you can expect these characteristics to make an appearance in your interview with us.)    

Looking out for you    

While the work we do is important, we know it’s not the only thing that matters. That’s why we make sure you have everything you need to find a good work-life balance.    

You’ll get plenty of time to recharge with 38 days of holiday every year (including public holidays). And you can even buy five more if you need a little extra time. You can also take paid time off to volunteer in your community.    

When it comes to major life events we have family-friendly policies around adoption, maternity, and parental leave. And for the everyday? We embrace flexible working.     

For your future, there’s our pension (the ‘know-what-you’ll-get-when-you-retire’ kind), as well as life assurance.     

As for some nice extras? You can expect an annual company bonus. Not to mention access to SW Splash – handy rewards that can save you money on holidays, bills, and shopping.    

The not-so-small print   

This role will be a Grade 5. If you’re new to Scottish Water, you’ll join us on a starting salary of £32,650. Performance-driven pay progression would then allow you to move through the range to a maximum of £38,610. 

If you’re interested in this role – or know someone else who might be - we’ll be accepting applications until midnight on Monday 4th May.

Indicative date for interview is Tuesday 12th May

 We operate Balanced Hybrid working at Scottish Water and we encourage people to work half their time in a Scottish Water location.

Job offers at Scottish Water are conditional, and will be confirmed on completion of our pre-employment screening, e.g. referencing, criminal record checks, license checks, etc. Screening is conducted on our behalf by a third party, and must be completed before your start date. Don’t worry - we’ll only start these checks once you’ve accepted an offer.