Executive Assistant

Your new company

Hays is delighted to be working with a reputable and established legal firm to recruit an experienced Executive Assistant to join their team on a fixed-term basis for 12 Months.

Your new role
Key Responsibilities

• Provide proactive secretarial and administrative support to Partners.
• Manage complex diaries, appointments and meeting schedules.
• Coordinate travel arrangements, itineraries and logistics.
• Proactively manage busy email inboxes and correspondence.
• Prepare and format Letters of Engagement, reports and other professional documents.
• Undertake copy and audio dictation accurately.
• Ensure Partners are fully prepared for client meetings.
• Act as a key point of contact for internal and external stakeholders.
• Anticipate Partner requirements and resolve administrative queries.
• Maintain accurate client documents and records using the document management system.
• Handle confidential and sensitive information with discretion.
• Deliver a consistently high standard of client care.
• Provide wider administrative support as required.

What you'll need to succeed

• Previous experience working as an Executive Assistant or Legal PA.
• Experience within a legal firm or professional services environment would be advantageous.
• Strong organisational and complex diary management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Fast and accurate typing skills.
• Excellent attention to detail, with the ability to proofread your own work.
• The ability to plan, prioritise and manage a varied workload independently.
• A proactive approach to problem-solving and decision-making.
• Strong internal and external client-care skills.
• The ability to anticipate requirements and work one step ahead.
• Professionalism and discretion when handling confidential information.
• The flexibility to adapt to changing priorities within a busy environment

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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