Executive Assistant – Real Estate / Commercial Property

Are you looking for a new exciting and varied Legal EA role? Our well respected Legal client is looking for an experienced EA to join their busy Real Estate/Commercial Property team in Aberdeen.  

What you’ll do

• Diary and mail box management 
• Drafting Letters of Engagement
• File documents both electronically and where appropriate in hard copy
• Organise opening and closing of files and papers when necessary
• Assist with post-transaction administrative tasks 
• Draft fee notes, organise expense claim forms and pay invoices in compliance with office internal procedures.  
• Complete appropriate cash forms as required
• Prepare draft forms, letters and documents for signatures
• Assist with billing, attend team meetings, collate and circulate action list, prepare billing letters for legal colleagues to sign off on and maintain responsibility for monthly printouts and liaise with cash room as per client balances on instruction of solicitor
• Collect necessary receipts and information from legal colleagues and create expense form.
• Source travel and accommodation 
• Minute taking where appropriate
• Responsible for monitoring and updating profiles on social media websites
• Type up any PowerPoint presentations as and when required 

What you’ll need

• Knowledge and experience of working within a busy Real Estate practice area
• Be used to working under pressure, often with tight deadlines 
• Good communication skills and confident in dealing with people at all levels 
• Proficient in the use of Microsoft applications: 
• Word – track changes/mail merge, Outlook – diary management, contacts, tasks, Excel, PowerPoint 
• Experience of DMS, Bighand and Elite (preferred but not essential) 
• Experience with social media websites
• Experience of Workshare compare
• Accurate and competent in document production including formatting and presentation

What you’ll receive

• Competitive salary
• Life Assurance
• Discretionary bonus
• Pension scheme
• Income Protection
• Electric car salary sacrifice
• Smart working policy
• Enhanced Family Leave

What’s next?

Contact Susan for more info or apply via the link below.

Equal Opportunities

Cross Resourcing is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.