Executive Assistant to CFO

Position: Executive Assistant to CFO

Location: Glasgow / UK (hybrid / flexible)

Contract Type: Permanent

The Opportunity:

Rutherford Cross is delighted to be partnering exclusively with a Scottish-headquartered multinational plc to recruit an Executive Assistant to the CFO. This business-critical role offers the opportunity to support a senior executive within a global organisation, managing complex priorities, engaging with board-level stakeholders, and acting as a trusted partner to the CFO.

Key Responsibilities:

Executive Support & Prioritisation

• Act as a trusted partner to the CFO, managing a complex and demanding international diary
• Anticipate requirements and proactively coordinate meetings, briefings, and communications
• Ensure the CFO remains focused on strategic priorities through effective planning and organisation
• Provide high-quality administrative and executive support in a fast-paced environment

Board & Governance Coordination

• Support board and committee engagement activities
• Coordinate agendas, board papers, presentations, and meeting materials
• Track actions, deadlines, and key deliverables to ensure effective governance processes
• Assist with preparing documentation for executive and board-level meetings

Stakeholder Management

• Build and maintain strong relationships with senior leaders, board members, investors, and external partners
• Act as a key point of contact on behalf of the CFO
• Manage communications professionally and efficiently across global teams

Executive Office Coordination

• Coordinate activities and priorities across multiple senior stakeholders
• Support the delivery of strategic projects and key business initiatives
• Maintain visibility of changing priorities and ensure effective communication across leadership teams

Travel & Operations

• Arrange complex international travel, accommodation, and logistics
• Manage expenses, purchase orders, and administration in line with company policies
• Provide additional support to wider executive teams where required

Continuous Improvement

• Identify opportunities to improve Executive Office processes and ways of working
• Utilise digital tools and emerging technologies to enhance efficiency and collaboration
• Contribute to best practice across the wider Executive Assistant community

Confidentiality & Professionalism:

• Handle highly confidential financial, commercial, and strategic information with discretion
• Exercise sound judgement and maintain professionalism in a demanding environment
• Demonstrate resilience and adaptability when managing changing priorities

Candidate Profile:

• Significant experience supporting C-suite executives within a plc or large, complex international organisation
• Demonstrates exceptional professionalism, discretion, and emotional intelligence
• Proven experience supporting board-level governance activities
• Strong communication skills with the confidence to engage at senior executive level
• Advanced proficiency in Microsoft Office and digital collaboration tools

What’s on Offer:

• Competitive salary and benefits package
• Hybrid / flexible working arrangement
• Career development and learning opportunities
• Collaborative and inclusive culture
• Exposure to senior leadership and strategic decision-making
• Wellness and well-being support
• Opportunity to work within a global organisation undergoing continued growth and transformation

Our client is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status or pregnancy and maternity.

For more information on this opportunity, please contact Euan Bodie at Rutherford Cross