Executive / PA

Executive PA vacancy

The role

Our client is looking for an energetic and super organised Executive PA to join the growing team –

someone who has amazing attention to detail and the ability to provide organisational and

administrative support.

The successful candidate will be responsible for the smooth running of the Edinburgh office

as well as providing administrative and operational support to our team in London.

This role will cover many aspects of our business and presents an opportunity for the right

person to shape the role and be an integral part of the team.

Day-to-day responsibilities

1. Support the four Partners across operations, HR support and administration – working

closely with existing diary management support.

2. Oversee the onboarding of new team members including both the welcome process and

the operational logistics

3. Provide oversight and organisation to ensure the agency policies and procedures are up to date

and well communicated across the team, and that our health and safety responsibilities

are fulfilled

4. Coordinate the management of the head office in Edinburgh – liaising with building

management, outsourced maintenance providers and other supplier partners

5. Provide necessary office and operational support to colleagues working in the serviced

offices in London and Newcastle

6. Source quotes from suppliers and manage relationship until completion of works or

services

7. Manage the maintenance of stock levels – including, but not limited to, catering items

and stationery

8. Ensure meeting rooms in the Edinburgh office are stocked and prepared ahead of any

meetings and that any catering requirements are met

9. Support the delivery of any events and hospitality that the team may organise – including

occasional travel when necessary

10. Be the welcoming first point of contact for any guests coming into the Edinburgh office

11. Handle any mail or deliveries coming into our Edinburgh office and ensure they are dealt

with in the appropriate way

Skills and experience required

• exceptional organisational skills

• an eye for detail and a pride in delivering at a high standard

• previous experience in an office environment : PA or Executive Support

• an ability to work independently and as part of a team on challenging and rewarding

work

• a desire to develop personally and make a difference to our clients and the team

Salary and benefits

• Full time annual salary of circa £35,000 dependent on experience. May consider a 4 day week.

• company pension scheme with matched employer contribution

• discretionary bonus scheme

• 34 days’ holiday a year

• 2 weeks’ ‘work from anywhere in the world’ allowance.

• life cover

• private medical insurance

About The Company

This agency is an independent communications consultancy with a team of 15 based across

Edinburgh and London. They are experts in strategic communications, public affairs and campaigns, led

by a team that has been at the forefront of change in business, media and politics for over 25 years.

From established listed companies to some of the country’s most exciting start-ups, they

advise clients on navigating the complex external environment and addressing big

communications and public policy challenges.

Using their insights, knowledge and experience, the team help organisations see beyond short-term

disruption, to deliver strategic communications approaches that produce long-term corporate

and commercial value.

FURTHER IMPORTANT INFORMATION:

Gilchrist Recruitment Partnership are a specialist recruitment agency and recruiting partner within the Marketing, Digital communications/PR, Creative & Design and Advertising industry for Scotland, both agency and client side.

When submitting your application, please outline your current salary, salary expectations and notice period. It is also essential that you are already legally permitted to work in the UK with the associated paperwork if you are not a UK citizen.

If you are not currently living in Scotland, please explain/outline your plans and timelines for relocation to Scotland. We are a Scottish based recruiter who generally do not represent “remote” opportunities - thus you will be either living in Scotland or have solid plans to relocate.

We cannot guarantee a response to each individual application, made necessary by the level of response we receive. We will contact only those candidates we wish to shortlist. Apologies in advance for any inconvenience this may cause.

We aim to be an equal opportunities employer and are committed to ensuring that no applicant receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status or race.

Unless clearly stated otherwise, the advertised position is a permanent contract.