Full Time HR & Payroll Manager

Company Head Office, Dewars Centre, Perth

Closing Date 06/05/2026 12 noon Interview Date 14/05/2026

JOB PURPOSE

To act as a key support manager to the Head of Corporate Support Services, ensuring the consistent application and best practice of HR policies and procedure. To play a leading role within the payroll and pensions administration function, ensuring that all payroll and pension processes are delivered accurately, efficiently and in compliance with relevant legislation. To support the organisation in meeting its wider HR and payroll responsibilities.

DUTIES AND RESPONSIBILITIES

Human Resources

Key Tasks

· To contribute to the review and introduction of policies and procedures in relation to HR & Payroll in line with best practice and employment legislation.

· Contribute to the review of management guides and training of employees on policies and procedures.

· Provide HR advice, guidance, training and support to managers.

· Lead in the development and maintenance of the Company’s Human Resources and Payroll System, iTrent, ensuring posts are recorded accurately and the relevant staff in posts are identified for all Company facilities.

· Managing electronic employee records, contracts, onboarding and offboarding.

· Provide HR statistics in relation to sickness absence throughout the Company, vacancy analysis, starter and leaver reports, disciplinary reports, change of contractual arrangement reports and assist the development of relevant training reports.

· Carry out investigations into alleged failures in following policies and procedures and where necessary assisting in disciplinary meetings.

· To ensure all recruitment and selection practices are adhered to during application, shortlisting and candidate selection process.

· Attend recruitment interviews and sickness absence meetings as required.

· Contribute to the review all Contracts of Employment for all Company employees in accordance with the Company’s Terms and Conditions and ensure the issue of all relevant Human Resources Policies and Procedures.

· To administer and counter sign appropriate action for Disclosure Scotland checks for all new employees and maintain records and liaise with facilities.

· To assist in the preparation and design job adverts and information packs as part of the Recruitment and Selection procedure.

· Attend staff meetings when required and represent Head of Corporate Support Services when appropriate.

Payroll 

Key Tasks 

• Lead the end-to-end delivery of the Company’s payroll, ensuring all employees are paid accurately and on time.
• Ensure compliance with all relevant legislation, including HMRC requirements, PAYE, National Insurance, statutory payments and pensions regulations.
• Oversee year-end payroll processes, including P60s, statutory returns and audit requirements.
• To continually review processes and working practices to ensure an up-to-date, effective payroll service. 
• Ensure appropriate systems are in place to amend errors made to include over and under payments.  
• Create and produce relevant reporting information in relation to HMRC requirements, ensuring adherence to HMRC submissions and employment legislation. 
• Ensure relevant statutory payments and deductions are made when due. 
• Ensure relevant non statute deductions are made to salary payments. 
• Develop and review systems and processes in relation to the administration of the payroll function. 

Pension  

Key Tasks 

• Ensure appropriate payments/deductions are made in relation to the Company’s pension schemes. 
• Contribute to the Company’s obligations in relation to Pension Auto Enrolment and that systems and process are in place within the payroll function to support these obligations. 
• Produce and process relevant information as required for each pension scheme, to include monthly and annual requirements. 
• Ensure appropriate administration processes are in place and meet the pension providers requirements for admission of new members and leavers of the respective schemes.  

General 

• To supervise and control various operational and corporate administrative procedures and practices and to play a lead role in developing new procedures and systems. 
• Providing training where required on corporate administrative procedures and iTrent reports and processes. 
• Maintain confidentiality and observe data protection guidelines.
• To liaise with external parties / bodies in relation to relevant matters relating to the Company. 
• To undertake other related duties as may be required by the Company.