IT Inventory and Stock Lead

Registers of Scotland

IT Inventory and Stock Lead


Registers of Scotland, Blythswood New Town, Glasgow City

  • Full time
  • Permanent
  • Remote working

Posted 2 weeks ago, 30 Jun | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: f3aa963ab591404d96ee57ad739bdf03

Full Job Description

The IT Inventory and Stock Lead is responsible for overseeing all asset management activities for IT equipment across the organisation. This will involve coordinating IT stock ordering, receipt, issuing, retrieval, repair, and ultimate disposal as well as producing stock reports and analysis. In addition to day-to-day orchestration, the post will deal with stock storage space utilisation, monitoring stock levels and looking at stock flow to ensure efficient use of equipment balanced with risk to operations., Your main duties will include:
+ Managing all inbound deliveries including unloading
+ Tracking and recording deliveries within IT systems
+ Managing all outbound deliveries including liaison with couriers
+ Managing stock control (including space management)
+ Analyses of product supply levels
+ Perform analysis to predict inventory problems and shortages.
+ Producing regular reports and statistics on stock levels and consumption rates
+ Coordination of re-stocking requirements and procurement
+ Coordination of WEEE equipment recycling
+ Build and maintain strong stakeholder engagement with service desk, procurement, and platform enablement teams
+ Devise ways to optimise inventory control procedures
+ Continuous improvement of inventory management processes and practices
+ Ensuring that the stock room is well organised, and all stored items are accounted for
+ Develop options for Software and Software Licence asset management capabilities
+ Develop options for Software Encryption Certificate asset management capabilities.
+ Develop opportunities for asset management in other areas within RoS
+ Knowledge Base articles to be created, regularly reviewed, and updated for each process, + Makes decisions when they are needed, even if they prove difficult or unpopular
+ Identifies a broad range of relevant and credible information sources; Recognises when it is necessary to collect new data from internal and external sources
+ Recognises patterns and trends in a wide range of evidence/ data and draws key conclusions, outlining costs, benefits, risks and potential responses
+ Ensures all government and public data and information is treated with care in accordance with security policies and protocols
+ Recognises scope of own authority for decision making and empowers team members to make decisions where possible
+ Invites challenge and where appropriate involves others in decision making to help build engagement and present robust recommendations
Leading and Communicating
+ Communicates in a straightforward, honest, accurate and engaging manner with all stakeholders and stands ground when needed
+ Communicates using appropriate styles, methods and timing, including digital channels, to maximise understanding and impact
Delivering a Quality Service
+ Develops proposals to improve the quality of service with involvement from a diverse range of colleagues, stakeholders or delivery partners
+ Uses a range of skills and techniques to deliver outcomes, including identifying risks and mitigating, • A CV setting out your career history and how you meet the Responsibilities and Technical competence required in the role (we recommend no more than 4 pages in length).
• Provide answers on how you meet the Competencies, including the technical element (300 words maximum for each answer), for the role.
Please note
• CVs that are not accompanied by answers to the competencies will not be scored.
• Competency answers exceeding 300 words will not be considered.
• We would strongly recommend that your answers are written in the STAR format (Situation, Task, Action & Result).
• We recommend that you work on your answers to the competencies using some form of word processing software such as MS Word or Google sheets, and then paste it in the boxes provided; the system will “time-out” and sign you off if you are inactive or spend over a certain amount of time in the application without saving your progress.
For further information on the competencies, visit our Competency Framework.
If you have any questions about the role, you can contact
Candidates will be assessed against the essential criteria for the role and competencies as stated above. We will invite suitable candidates to an assessment centre week commencing 5th of August 2024., though this is subject to confirmation.
Assessments are likely to include a competency-based interview and a further technical exercise, details of which will be shared with candidates who successfully make it through the sift stage. We will be assessing candidates in person in our Meadowbank house office, EH8 7AU. Assessments and appointments are made in line with the Civil Service Recruitment Principles, in strict merit order.
Indicative Recruitment Timetable
Closing date: 14th July
Application Sift: Week commencing 15th July
Invites to assessment: Week commencing 22nd July
Notice to candidates: Week Commencing 29th July
Assessment: Week commencing 5th August

  • Please note dates may be subject to change.

  • Feedback
    Feedback will only be provided if you progress to interview stage.

    + Previous experience of IT hardware inventory/stock management
    + Knowledge and experience of inventory management system principles
    + Knowledge of relevant warehouse or stock management IT systems
    + Experience conducting tracking and data analysis
    + Experience of using Service Now
    + Excellent MS Excel skills
    Desirable non -essential Experience
    + Experience of software license management
    + Experience of using Service Now
    + Experience of championing process and system developments
    + Experience in driving appropriate balance between just in time stock levels versus business appetite for risk to operations, Successful candidates must undergo a criminal record check.
    People working with government assets must complete baseline personnel security standard (opens in new window) checks.

    Registers of Scotland (RoS) manages 21 land, property and other legal registers which are a critical asset for the Scottish economy. We aim to provide the best public service for Scotland and are on a mission to make some of the oldest public land registers in the world into some of the most modern. We are committed to providing the best service to our customers through the creation of award-winning digital services, supported by the latest in cloud and AI technology.

    Salary: £37,744 – £43,210, Alongside your salary of £37,744, Registers of Scotland contributes £10,190 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
    + What can we offer you? – Benefits at RoS:
    • We are a welcoming and inclusive community that functions on supportive practices such as Agile Coaches, Business Analysts, UX specialists and more.
    • We offer a stimulating working environment and strongly believe that a diverse team is crucial to achieving our mission!
    • Our team is ambitious, acts with integrity and demonstrates commitment to progress and impact. We nurture talent and reward success.
    • We work in an agile way, which is applied across the whole organisation.
    • RoS offers a generous annual leave entitlement. Starting with 26 days of holiday plus 12 days bank holidays (for a total of 38 days). We reward your commitment to us by increasing annual leave by +1 day per year, for up to +4 additional days on your entitlement, bringing your allowance to 42 days.
    • We operate a 36-hour working week and offer flexible working arrangements (up to 30 hours flexi per month).
    • We offer office locations in Edinburgh & Glasgow and currently offer a hybrid working model, having established we can successfully work remotely.
    As part of the reward package, you will get access to:
    • Civil Service pension at circa 29% contribution on the employer side.
    • Service benefits, cycle to work scheme, discounted dental insurance, £100 eye care vouchers subsidised gym memberships, childcare vouchers, buying and selling annual leave, retail discounts and more!
    • Family friendly leave policies (Maternity at
  • 1-year full pay, Paternity Leave/Shared parental Leave/Special Leave & more) after 1 year of continuous service.

  • • We offer continuous training and development opportunities, including being able to attend industry events.
    • A generous salary range with pay progression arrangements is in place.
    • You will have access to external counselling and external advice.
    • We are a Disability Confident employer.
    • We hold all three Investors in People awards: We Invest in People at Gold, We Invest in Wellbeing at Gold and Investors in Young People at Silver.