Junior Legal Secretary - 12 Month FTC

Salary - £27k -£28k

Hybrid Working after probation

View to going permanent after 12 Months

Working collaboratively with the rest of the team to deliver comprehensive secretarial support by:

• Taking responsibility to ensure work is undertaken in the most appropriate way to maximise efficiency
• Proactively managing workflow from the team inbox and completing tasks in priority order
• Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
• Manage fee earner expectations in terms of deadlines and status of tasks undertaken
• Organising travel arrangements through the travel portal including booking and confirmation of reservations, flights, hotels, taxis, after flight transfers. Liaising with third party provider to obtain visas and producing detailed itineraries
• Understanding document management processes (iManage)
• Utilising document production for the creation of all first draft documents
• Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
• Organisation of file management including closing of files, archiving and ensuring all relevant documents are filed electronically and in line with our file management best practice
• Understanding the end-to-end cash management process
• Understanding the client matter opening processes
• Managing group and fee earner contacts to ensure they are up to date through Interaction (CRM tool)
• Providing administrative support to fee earners with conflict searches and audit requests

About you

• Previous experience within a professional services environment, preferably as a legal assistant, office assistant within a legal firm or legal secretary
• Knowledge of Microsoft Office Suite
• Strong organisation and prioritisation skills
• Good verbal and written communication skills