Office Manager

Office Manager
Location: West Dunbartonshire
Salary: Competitive (dependent on experience)
Job Type: Full-time, Permanent

About the Company
We are recruiting on behalf of a growing and dynamic business who supply specialist products across the UK. Operating from a close-knit and fast-paced environment, the business prides itself on efficiency, teamwork, and delivering an excellent service to its clients.

The Opportunity
We are seeking a highly organised and proactive Office Manager to take ownership of the day-to-day running of our office function. This is a pivotal role within a small team, offering the opportunity to make a real impact by improving processes, supporting colleagues, and ensuring smooth operational delivery across the business.

You will work closely with the wider team, and play a key role in maintaining high standards of organisation, communication, and customer service.

Key Responsibilities

Oversee the daily operations of the office, identifying opportunities to improve processes and contribute to overall business efficiency

Support and coordinate a small team of part-time office staff

Manage invoicing, debtor reporting, and financial administration using online accounting systems

Produce and maintain accurate reports relating to stock, orders, and business performance

Maintain and update internal systems, spreadsheets, and records using Microsoft Office (particularly Excel)

Liaise with internal teams and external clients to ensure smooth order processing and delivery

Support wider business functions, during busy periods

About You

Proven experience in an office management or senior administrative role, ideally within a small business environment

Highly organised with strong attention to detail and the ability to manage multiple priorities

Confident communicator with a professional and approachable manner

Experience supervising or coordinating team members

Comfortable working with financial data, reporting, and invoicing systems

Strong IT skills, including Microsoft Office (Excel essential)

Self-motivated, adaptable, and able to work both independently and as part of a team

Willing to take a hands-on approach and support different areas of the business when required

What our clients Offers

A supportive and collaborative working environment

The opportunity to take ownership of your role and make a visible impact

A varied position within a growing business

Ongoing development and the chance to grow with the company

If you are a motivated and capable Office Manager or Senior Administrator with the above experience and attributes and are looking for a role where you can truly add value, we would love to hear from you.

How to Apply
Please submit your CV along with a brief covering statement outlining your suitability for the role.

Total Recruitment Group operates as an recruitment agency for permanent roles and a recruitment business for temporary roles.