Office Manager / Executive Assistant / Receptionist

Office Manager/Executive Assistant/Receptionist

Edinburgh City Centre

Salary circa £25K dependent on experience

Fantastic Chance to be part of a Proactive, Professional Property Agency.

We are looking for a real 'Bright Spark', someone with a passion for Customer Service with positive Energy. This is an extremely varied post – A Key role for the business!

If you have a background in high-end retail, hospitality, front of house and are super organised this could be the role you’ve been searching for.

(Must Haves - Strong communication skills both verbal and written, Excellent IT Skills, fantastic organisational skills and full clean drivers' licence. A natural people person, you take pride in your work and thrive on getting things done well)

A note from our Client:

'We want to build a career for the right person not just give them a job to do!'

Some Must Haves –

Polite, respectful, well-presented

Microsoft office package experience essential (Word, Excel especially).

Canva and/or other editing tools desirable.

Organised, proactive, able to work independently, able to work in multiple teams and with a wide variety of people is very desirable.

Social media experience in a business environment desired.

Looking for a career minded person not just someone looking for a job.

Our Client is more focussed on the person and personality that will fit within the team than anything else.

The role as described below is not limited to what is advised and can be built and developed in any direction within the business as the person grows and progresses.

Some out of hours work may be required.

   Front of house

o  Answering all incoming calls and redirecting them

o  Welcoming all guests

o  Key handling and distribution

o  Mail distribution

o  Key Cutting

o  Organising inventory and stock of items in office

o  keeping office presentable

o  General office work associated with admin role

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Office management

o  Liaise with contractors

o  support all team members

o  Diary management

o  Budget management, receipt and invoice management

o  Tech asset management and support

o  Meter readings (printers and utilities)

o  Key Auditing and chasing returns

Team support

o  Directly reporting to Director team & MD

o  Minute taking

o  Social media planning, drafting, organising and launching (Band Management/strategy and scheduling)

o  External event organising, management and set up (networking and other events) 

o  Assisting with Initial responses to enquiries (sales and lettings)

o  Access liaison for maintenance and with tenants and clients alike.

o  Maintenance logging and organisation in support of lettings maintenance team

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Opportunities

o  Work with Financial services, Lettings, Maintenance, Sales, Insurance & Investment teams in-house

o  Growth within the business.

o  Opportunity to work with knowledgeable industry leaders.

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-      Monday to Friday 9am – 5pm