Operations Analyst-Temp

ReceptionistGlasgow | £19 per hour | Full Time

I’m currently recruiting for an exciting Receptionist opportunity in Glasgow, working within a professional workplace environment where you’ll be the first point of contact for colleagues, visitors, contractors and external service providers.

This is a varied role that would suit an experienced Receptionist, Front of House Coordinator or Office Coordinator who enjoys providing excellent customer service and taking ownership of the day-to-day running of a busy workplace.

The RoleAs Receptionist, you’ll play a key role in creating a welcoming, professional and well-run office environment. Alongside front-of-house responsibilities, you’ll provide support across workplace operations, facilities and general administration.

Your responsibilities will include:

• Acting as the first point of contact for colleagues, visitors, contractors and service providers.
  
  
• Providing a professional and welcoming front-of-house service at all times.
  
  
• Managing visitor access, building passes and inductions where required.
  
  
• Responding to workplace queries and resolving issues promptly or escalating where appropriate.
  
  
• Carrying out regular workplace checks and walkthroughs, identifying any issues and coordinating appropriate action.
  
  
• Supporting the day-to-day operation of the office and ensuring workplace services run efficiently.
  
  
• Liaising with landlords, suppliers, contractors and internal stakeholders.
  
  
• Coordinating workplace and facilities services and monitoring supplier activity.
  
  
• Maintaining accurate workplace records, registers, logs and operational information.
  
  
• Raising purchase orders and processing invoices in line with company procedures.
  
  
• Supporting audits, reporting and the preparation of management information.
  
  
• Coordinating post, stationery, hospitality supplies and personal storage.
  
  
• Supporting office inductions, workplace communications and colleague engagement activities.
  
  
• Assisting with wider workplace initiatives including health and safety, sustainability and office improvements.
  
  
• Providing flexible administrative and operational support to the wider team as required.
  
  

• Previous experience in reception, front of house, office coordination, facilities, hospitality or a similar customer-facing role.
  
  
• Excellent communication and interpersonal skills.
  
  
• A confident and professional manner when dealing with colleagues, visitors and external suppliers.
  
  
• Strong organisational skills and the ability to manage a varied workload.
  
  
• The ability to prioritise competing tasks and work effectively using your own initiative.
  
  
• Good attention to detail and strong administrative skills.
  
  
• Experience using Microsoft Office, particularly Word, Outlook and Excel.
  
  
• Experience dealing with suppliers, contractors or external service providers would be advantageous.
  
  
• A proactive approach to identifying and resolving workplace issues.
  
  
• The flexibility to support a busy team and adapt to changing priorities.