PA / Office Manager

PA/OFFICE MANAGER Office Manager & PA

Salary: 35,000
Location: North Glasgow
Hours: Monday to Friday, 8:00am - 5:00pm
Fully Office Based

Our client is a growing business operating within the Defence Engineering sector and is looking to recruit an experienced PA/Office Manager to join their team.

This is a newly created role and an exciting opportunity to become one of the first employees in the business. The successful candidate will play a key role in establishing office procedures, supporting senior leadership and helping build the foundations of a growing organisation.

This position would suit someone who enjoys variety, thrives in a fast-paced environment and is looking for a role where they can take ownership, make decisions and genuinely make their mark.

The Role

Reporting directly to the Managing Director, you will be responsible for the smooth day-to-day running of the office whilst providing comprehensive PA and business support.

Key responsibilities will include:

• Managing the office, facilities, suppliers and service providers
• Acting as the first point of contact for office enquiries
• Managing diaries, meetings and travel arrangements
• Taking meeting minutes and tracking actions through to completion
• Supporting Board meetings and preparing related documentation
• Raising purchase orders and processing invoices
• Maintaining company records, contracts and document control systems
• Supporting onboarding, HR administration and compliance activities
• Managing office health & safety, visitor management and security procedures
• Assisting with funding applications, marketing activities and other business projects
• Helping implement processes and procedures as the business grows

About You

To be successful in this role, you will have:

• Previous experience as an Office Manager, PA, Executive Assistant or Senior Administrator
• Excellent organisational skills and the ability to juggle multiple priorities
• Strong Microsoft 365 skills, including Outlook, Word, Excel and PowerPoint
• Experience of coordinating travel, meetings and supplier relationships
• High levels of discretion and professionalism when handling confidential information
• A proactive approach and willingness to take ownership
• Excellent communication skills and attention to detail

Experience within engineering or manufacturing environments would be advantageous, but is not essential.

The Opportunity

This is a fantastic opportunity for someone who wants more than a traditional administration role. You'll be involved in almost every aspect of the business, working closely with a driven leadership team and helping shape how the organisation operates as it grows.

The successful candidate will be someone who enjoys wearing many hats, thrives on responsibility and wants to build a long-term career within an ambitious and growing company.

Please note: Due to the nature of the sector, successful applicants will be required to undergo pre-employment screening and be eligible to obtain UK security clearance.

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