PA to the Director

Scottish Further and Higher Education Funding Council

PA to the Director

£34518

Scottish Further and Higher Education Funding Council, Edinburgh

  • Full time
  • Temporary
  • Remote working

Posted 3 weeks ago, 20 Jun | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: 69dc6ce11eaf442398db8d57e67b216c

Full Job Description

Provide PA and business support to the Director. This requires understanding the strategic objectives of the Director and using this knowledge to help them make best use of their time; supporting flow of information between the Director, their directorate and also the SFC Senior Management Team.
Interviews will take place online on the 9 and 10 July 2024., + Manage the Director’s diary, ensuring proactive support, which may include the co-ordination of meeting briefings (including creating the template and sharing the link with the relevant lead), supporting materials and agendas. Provision of the pack for the meeting in a timely way.
+ Manage key information flows through the Director mailbox, making judgements to share relevant emails to colleagues, tracking related actions as required through the Directorate tracker.
+ Support the Director by attending meetings with them and taking a note of the meeting. Display a high level of integrity, handling confidential and sensitive matters in a professional manner. Good awareness of responsibilities re information handling.
+ Use Directorate trackers and associated business support tools to manage and track the Director’s correspondence and briefings, which enable effective management of workflows. Undertake ad hoc projects and administrative tasks on behalf of the Director.
+ Work collaboratively with other PAs and the Directorate Office and with PAs in other Directorates (as appropriate) and provide mutual cover as required., Candidates applying for vacancies do not need to undertake the Civil Service basic personal security standard checks, though normal referencing will be carried out for successful candidates who will also be required to apply for a Disclosure Scotland certificate. There is also a requirement to meet UK right-to-work requirements to be eligible to work at SFC.
View Scottish Funding Council's website at www.sfc.ac.uk. All data relating to an individual’s application will be treated / processed in accordance with the Data Protection Act 2018. Our privacy notice relating to this can be viewed on our website.
Please ignore the following paragraphs relating to Security and Working for the Civil Service.
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

+ Experience supporting senior staff in a similar environment.
+ Experience of diary management (including virtual meetings), travel arrangements, and managing a busy mailbox.
+ Effective communication skills with the ability to work as part of a team and interact well with staff at all levels in the organisation.
+ Excellent organisation and planning skills, including the ability to work creatively to solve problems and manage competing priorities.
+ Self-motivated with the ability to work under own initiative and with minimum supervision.
+ A highly developed eye for detail and accuracy.
+ Good IT skills, with a good working knowledge of a variety of IT systems, particularly Microsoft Office products.
+ A proactive, resilient and flexible approach.
DESIRABLE SKILLS
+ Previous experience of the Scottish Government, public sector bodies, or the further or higher education sectors.

SFC is a friendly welcoming team and we believe we are at our best when our work is informed by different perspectives. We are therefore keen to receive applications from talented individuals from all walks of life. Applications from candidates with disabilities and those from minority ethnic communities are encouraged, as are those from candidates who have skills in Scottish Gaelic or British Sign Language.
This role is currently based in our Edinburgh office in Haymarket, although we offer hybrid working which means you will be able to work at home as well as spending some time at the office. We also understand the value of flexible working and we will be happy to consider flexible working arrangements for these positions., SFC is an accredited Non Departmental Public Body (NDPB) funded by the Scottish Government. Our employees are public servants rather than civil servants. Whilst we follow civil service recruitment principles and our staff can join the Civil Service pension arrangements we operate as a distinct body governed by a code of conduct based on those NDPBs. Civil servants who apply to join us should be aware that unless the arrangements are agreed as a secondment, they are likely to have to resign from the Civil Service.
Please note that SFC does not offer sponsorships. All candidates must have the right to work in the UK.

Alongside your salary of £29,496, Scottish Further and Higher Education Funding Council contributes £7,964 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
· Normal full-time hours of work are 35 per week. We will consider flexible working arrangements. A flexi-time system is in operation.
· Annual leave entitlement of 26.5 days per annum, rising to 30 days pro-rata after 2 years’ continuous service. Public and privilege holiday entitlement of 13 days pro-rata.
· A flexible approach to hybrid working, giving you flexibility to work from home anywhere in the UK for some of the time while also maintaining regular in-person contact with colleagues.
· Annual pay review: approved within the framework of the Scottish Government’s Public Sector Pay Policy and negotiated with our recognised trade union, Unite. Salaries are reviewed annually in April for employees who commence employment prior to 1 October in the preceding year.
· Eligibility to join the Civil Service Pension Scheme. With its low member contribution rates and generous employer contributions, this gives you a secure, inflation-proof pension for life with no investment uncertainty. Details of contribution rates together with further details of the pension benefits are available on the Civil Service Pensions website. There is also the option of a Partnership pension account.
· Support for continuous professional development: as a part of SFC, we are dedicated to providing comprehensive support for continuous learning and professional development. Civil Service-Learning curriculum has thoughtfully designed to cater to various learning preferences, allowing employees to engage in a manner that best suits their needs. All our educational resources are conveniently accessible through the CSL website.
· Support for health and wellbeing, including generous occupational sick pay, free access to confidential advice and support through our 24/7 Employee Assistance Programme, Special Leave (paid and unpaid), a contribution to learning outside work through our Lifelong Learning Fund, free winter flu vaccination, and access to occupational health support.
· We provide support to SFC employees with Volunteering Days.
· Support for travel to and from work, including a salary sacrifice cycle loan scheme, cycle storage and shower facilities, an interest-free loan for bus or rail season tickets and free office car parking for employees on a first-come basis.%