PA to the Heads of Sixth Form and Middle School

PA to the Heads of Sixth Form and Middle School
Brighton College is seeking to appoint a PA to the Heads of Sixth Form and Middle School on a full-time, permanent basis.
Reporting to: Assistant Head (Head of Sixth Form) and Assistant Head (Head of Middle School)
Main purpose of the role: As PA to the Heads of Sixth Form and Middle School you will provide essential secretarial, project management and administration support to the Assistant Heads., Essential day-to-day secretarial and administrative duties.
Diary management for the Heads, particularly organising meetings with pupils, parents, and staff, arranging staff appraisals, and completing general PA duties such as sending out formal letters and communication.
Attending and producing minutes for meetings chaired by the Heads of Section or Heads of Year.
Organising, in conjunction with the Heads of Section or Heads of Year, parent-facing events in both sections of the school, such as parents' evenings, options evenings, and university information events.
Plan and arrange socials, Sixth Form Taster Week, and Post-Exam Enrichment Week.
Oversee the administration of the annual Leavers' Ball and Graduation events for the departing Upper Sixth pupils.
Work with the Sixth Form team to provide administrative support in the UCAS process and in the arrangement of pupil mock university interviews.
Manage the administration of whole-year-group trips across both sections of the school, including the annual Lower Sixth trip to Auschwitz-Birkenau.
Oversee updates to year group sections of SharePoint and the Staff Hub and take ownership of their own development of proficiency in the various pieces of software used in the day-to-day implementation of the role.
Assist with administration of external exams (particularly Results Days) and arrangements for internal exam re-sits and Easter Revision Week.
Assist with arrangements for assemblies (room bookings and external speakers).
Take on a small number of wider administrative tasks within the College as directed by the Administration Team Manager.

The preferred hours of work are 8:00 am to 5:00 pm, Monday to Friday inclusive (with a one-hour unpaid lunch break), working term time (35 weeks), with the potential to work up to an additional 1 to 6 weeks to be discussed at interview.
Remuneration:
The salary for this role will be competitive and dependent on the agreed working weeks.
Holidays:
Holiday entitlement is included in the salary for this role. All holiday is to be taken outside of the working weeks.
Benefits:

Complimentary lunch is provided.
Free tickets to the College's music, dance and drama performances.
Job specific Learning and Development programme available to all employees.
Life Cover is provided whilst working at Brighton College after successfully passing probation period.
Contributory pension scheme with matching contributions from the employer up to 9%, which all eligible employees will be automatically enrolled into within three months of commencement of employment.
Employee benefit and discount platform.

Wellbeing:

Subsidised gym membership for the School of Science and Sport is available, which includes access to yoga and Pilates classes, meditation sessions and use of the gym and swimming pool.
Personalised health and wellbeing consultations.
Generous sickness policy.
Comprehensive wellbeing package.
Access to books, magazines and DVDs from the College Library.